Forms and Documents
The Starter Kit is a handbook that introduces the COSTEP concept to emergency managers and stewards of cultural heritage. The Framework is a planning tool designed to bring together cultural resource institutions with emergency management agencies and first responders. It provides a blueprint for preparing for area-wide disasters and building alliances with federal, state, and local emergency management agencies. COSTEP MA was developed using the COSTEP Framework.
WORKING WITH RECOVERY VENDORS
If you have not yet established contracts with recovery vendors, there is no better time than the present. Written with input from vendors and individuals who have worked with recovery vendors, this overview will help you prepare for the process.
Building Community Relationships
- Cultural Resources Inventory Form introductory letter
- Cultural Resources Inventory Form for Cultural Institutions
- Cultural Resources Inventory Form for Municipal Offices
These forms are to be filled in by cultural heritage managers and municipal offices and shared with the local emergency management director (EMD), who can incorporate the information into the local emergency plan.
The Command and Control structure provides a model for communications flow between the cultural heritage and emergency management communities during a disaster, facilitating a more streamlined and efficient transfer of information to first responders. The exchange of information is accomplished in part through a Cultural Triage Officer, who serves as the primary contact between the two communities.
This formal addition to the state Comprehensive Emergency Management Plan (CEMP) includes cultural resources in existing response systems, providing coordination of federal, state, local, voluntary, and private resources to assist, preserve, and protect cultural and historical institutions and resources before, during, and after natural or man-made disasters.
These documents are used by COSTEP MA partners to detail the extent of assistance they might be able to provide in the event of a disaster. This might include facility space, staff, equipment, expertise, or other forms of support.
This document summarizes the Hazard Mitigation Grant awarded to COSTEP MA by FEMA and MEMA to increase public awareness — particularly by cultural stewards, emergency managers, municipal planners, and other town officials — of mitigation actions that could safeguard cultural collections in their municipalities. The Massachusetts Board of Library Commissioners is administering the grant.
MITIGATION FOR MEMORY FRAMEWORK
When working with the cultural and emergency management communities to ensure that cultural resources are not forgotten in times of disasters, it is crucial to open the lines of communication long before a disaster hits. This Framework outlines ways in which these lines can be opened and maintained on a statewide, regional, or municipal level. It bears repeating that “all disasters are local” and “it is far better to exchange business cards across a table in advance than at the scene of a disaster.” This Framework provides the tools to address both these issues.
Hazard Mitigation Grant Program (HMGP) Final Report
In 2011, COSTEP MA received a Hazard Mitigation Grant from FEMA through MEMA. There were a number of deliverables, but in many ways the most important were the community meetings and the Risk Assessment and Mitigation Planning workshops. This Final Report delineates the process of achieving these deliverables over the course of the three-year grant.