Valuable Links

Disaster Planning Templates

NEDCC’s dPlan™ and dPlan™ Lite

California Preservation Program

Central New York Library Resources Council

Council of State Archivists (CoSA) Pocket Response Plan (PReP)™

National Archives and Records Administration

Western New York Library Resources Council

EMERGENCY MANAGEMENT AGENCIES

MEMA 

FEMA

VENDORS

Recovery Assistance

When an emergency exceeds your ability to respond effectively — whether due to limited resources, lack of a disaster plan, or lack of staff trained to carry out the plan — it may be necessary to contact disaster recovery experts. There are relatively few reputable companies experienced in salvaging buildings and collections (e.g., drying and cleaning buildings, wet books, documents, computer data, microfilm, and audio/video) for cultural institutions. When you create or update your disaster plan, be sure to contact the companies to let them know they are in your plan. It is advisable to establish a relationship with more than one vendor; in a widespread disaster, your sole vendor may not be able to accommodate you as early as you’d like.

For an overview of how to prepare for and what to expect when selecting recovery vendors, click here.

Polygon
15 Sharpner’s Pond Road
Building F
North Andover, MA 01845
24/7 phone: (800) I-CAN-DRY (800-422-6379)
Fax: (978) 655-8511
US_info@polygongroup.com

BELFOR
Local contact: Gerry McGonagle, General Manager
138 Bartlett Street
Marlborough, MA 01752
(508) 485-9780
Gerry.McGonagle@US.BELFOR.com

BMS CAT
Boston Response Center
265 Foster Street
Littleton, MA 01460
(800) 433-2940
ewilson@bmscat.com

Supplies

Every institution should keep at least a basic supply and equipment kit on hand to be used in an emergency. The kit should be stored in one or more sealed watertight containers and clearly labeled “Disaster Kit – Do Not Use for Other Purposes” so that materials are not removed inadvertently. Indicate the quantity of supplies your institution has on hand and where the supplies are located. (Also specify how the supplies can be retrieved if they are kept in locked storage.)

Archival Methods
230-2 Middle Road
Henrietta, NY 14467
Toll-free phone: (866) 877-7050
Phone: (585) 334-7050
Fax: (585) 334-7067
mail@archivalmethods.com

Conservation Resources International 
5532 Port Royal Road
Springfield, VA 22151
Toll-free phone: (800) 634-6932
Phone: (703) 321-7730
Fax: (703) 321-0629
sales@conservationresources.com

Gaylord Brothers
PO Box 4901
Syracuse, NY 13221-4901
Toll-free phone: (800) 962-9580
Toll-free fax: (800) 272-3412
customerservice@gaylord.com

Hollinger-Metal Edge
California:

6340 Bandini Blvd.
Commerce, CA 90040
Phone: (800) 862-2228
Fax: (888) 822-6937

Virginia:
9401 Northeast Dr.
Fredericksburg, VA 22408
Phone: (800) 634-0491
Fax: (800) 947-8814
info@hollingermetaledge.com

New Pig
One Pork Avenue
PO Box 304
Tipton, PA 16684-0304
Phone: (800) HOT-HOGS
Fax: (800) 621-PIGS
hothogs@newpig.com

Talas
330 Morgan Ave.
Brooklyn, NY 11211
Phone: (212) 219-0770
Fax: (212) 219-0735

University Products
517 Main Street
Holyoke, MA 01040
Phone: (800) 628-1912
Fax: (800) 532-9281
custserv@universityproducts.com

PROFESSIONAL CONSERVATION ADVICE

For every type of format that exists in a collection (e.g., books, wooden artifacts, textiles, paintings, photographic materials), a well-prepared institution has contact information for a conservator or conservators who specialize in that format. Be sure to inform the conservator(s) that they are in your disaster plan.

Northeast Document Conservation Center
100 Brickstone Square
Andover, MA 01810-1494
Phone: (978) 470-1010
24-hour Disaster Assistance Hotline: (978) 470-1010
Fax: (978) 475-6021
nedcc@nedcc.org

American Institute for Conservation
1156 15th Street NW, Ste. 320
Washington, DC 20005
Phone: (202) 452-9545
Fax: (202) 452-9328
info@conservation-us.org

Planning, Response, and recovery Tips and Guides

Books

Before and After Disasters: Federal Funding for Cultural Institutions
FEMA-533, 2005

Caring for Your Family Treasures by Jane and Richard Long
Published by Harry Abrams, Inc., 2000

Caring for Your Historic House by Gordon Bock
Published by Harry Abrams, Inc., 1998

Disaster Response and Planning for Libraries, Third Edition, by Miriam Kahn
American Library Association (ALA), 2012

Emergency Response and Salvage Wheel
Heritage Preservation, 2005
Also available as an iPhone app, ERS: Emergency Response and Salvage  

Field Guide to Emergency Response
Heritage Preservation, 2006

An Ounce of Prevention: Integrated Disaster Planning for Archives, Libraries, and Record Centers, by Johanna Wellheiser and Jude Scott
Scarecrow Press, Inc. & Canadian Archives Foundation, 2002

Preservation Management for Libraries, Archives and Museums, G.E. Gorman and Sydney J. Shep, eds. Facet Publishing, U.K., 2006

Register of Standards, Codes of Practice, Guidelines Recommendations and Similar Works Relating to Preservation and Conservation in Libraries and Archives, by John McIlwaine
International Federation of Library Associations and Institutions (IFLA), 2005

Tips, Tales and Testimonies to Save Outdoor Sculpture
Heritage Preservation, 2002

Online Resources

ADT
“Natural Disaster and Emergency Preparedness – Protecting Your Home”

American Institute for Conservation
“Caring for Your Treasures”

Canadian Council of Archives
“Salvage Operations for Water Damaged Archival Collections: A Second Glance” by Betty Walsh

Basic Conservation of Archival Materials – Chapter 5, “Disaster Planning and Recovery”

FEMA
Integrating Historic Property and Cultural Resource Considerations into Hazard Mitigation Planning

FEMA 386-6, 2005

Harvard Library Preservation
Emergency Supplies List

Heritage Preservation
“Guide to Navigating FEMA and SBA Disaster Aid for Cultural Institutions”

“Resources for Protecting and Saving Family Treasures and Historic Properties”

“Save Your Treasures the Right Way”

“Working with Emergency Responders”

Iowa Conservation and Preservation Consortium
“Flood Recovery Booklet”

Library of Congress
Family Treasures

Minnesota Historical Society
“Disaster Salvage Tip Sheet”

National Archives and Records Administration (NARA)
“Caring for Your Family Archives”

National Park Service (NPS)
Conserve O Grams

Northeast Document Conservation Center (NEDCC)
“Resources for Private and Family Collections”

Preservation Leaflets

US Insurance Net
“What to do in an Earthquake” by John Cain

Western Association for Art Conservation
“Salvage at a Glance” by Betty Walsh