The FY2012 State Aid Workshops concluded last week.  At all six of the statewide workshops we noticed some confusion about income and expenditures as reported on the online Financial Report.

Here is an explanation that I hope will be helpful.

INCOME 

All income reported on the Financial Report should only be income to the library–income that the library has control over and may expend. 

Operating 

Appropriated–Money appropriated by the municipality to the library for operations. Two sections: FY2011 and projected FY2012.

Non-Approrpiated–All other non-municipal sources of income to the library for operations. FY2011 only.

Capital

Appropriated–Money appropriated by the municipality to the library for capital.  FY2011 only.

Non-Appropriated–All other non-municipal sources of income to the library for capital. FY2011 only.

EXPENDITURES– during Fy2011 only

Operating expenditures

By the library from its total operating budget (Personnel, Materials, Other).  Sources of income include both appropriated and non-appropriated.

By another town department (Personnel, Other). Expenditures for Personnel and Other only if the money was not expended by the library but by another town department such as HR or DPW.

By the Friends, Foundation or Trustees (Materials only).  Expenditures for library materials by Friends, Foundations or Trustees on behalf of the library.  This section allows the library to count these expenditures to help with the materials expenditure requirement.

Capital Expenditures by the library only.

As always contact me, Dianne Carty, or Ned Richards if you have any questions.

Posted under capital, expenditures, Financial Report, income, operating

We have been receiving a fair number of questions both at our workshops and in the office regarding how and what to report on the Financial Report.

Information provided by you on the Financial Report is what you use when completing the State Aid Application and Compliance Form.

Here is the outline of data being collected on the Financial Report that you are currently completing:

Actual Income for FY2010 (July 1, 2009 – June 30, 2010):

1. Appropriated–Money appropriated by the municipality to the library (separated into operating and capital)
2. Non-appropriated–Income to the library from all other sources (separated into operating and capital)

Projected Income for FY2011 (July 1, 2010 – June 30, 2011)

1. Money appropriated by the municipality to the library (operating only)

Actual Expenditures for FY2010 (July 1, 2009 – June 30, 2010)

1. From the Library Budget–Personnel, Materials and Other Operating–all expenditures from every source of income to the library reported in the both the appropriated and non-appropriated Income sections of the Financial Report
2. On Behalf of–Outside the Library Budget–Personnel and Other Operating–all expenditures paid by the Town or City from funds not appropriated by the Town or City to the library (these figures are not mandatory, but are used in the National Public Library Data Collection project)

Posted under Financial Report, State Aid to Public Libraries