The FY2012 State Aid Workshops concluded last week.  At all six of the statewide workshops we noticed some confusion about income and expenditures as reported on the online Financial Report.

Here is an explanation that I hope will be helpful.

INCOME 

All income reported on the Financial Report should only be income to the library–income that the library has control over and may expend. 

Operating 

Appropriated–Money appropriated by the municipality to the library for operations. Two sections: FY2011 and projected FY2012.

Non-Approrpiated–All other non-municipal sources of income to the library for operations. FY2011 only.

Capital

Appropriated–Money appropriated by the municipality to the library for capital.  FY2011 only.

Non-Appropriated–All other non-municipal sources of income to the library for capital. FY2011 only.

EXPENDITURES– during Fy2011 only

Operating expenditures

By the library from its total operating budget (Personnel, Materials, Other).  Sources of income include both appropriated and non-appropriated.

By another town department (Personnel, Other). Expenditures for Personnel and Other only if the money was not expended by the library but by another town department such as HR or DPW.

By the Friends, Foundation or Trustees (Materials only).  Expenditures for library materials by Friends, Foundations or Trustees on behalf of the library.  This section allows the library to count these expenditures to help with the materials expenditure requirement.

Capital Expenditures by the library only.

As always contact me, Dianne Carty, or Ned Richards if you have any questions.

Posted under capital, expenditures, Financial Report, income, operating