Nonresident Circulation Offset (NRC)

The Nonresident Circulation Offset (NRC) award is part of State Aid to Public Libraries. The NRC is intended to offset the cost of circulating library materials to residents of other certified Massachusetts municipalities. The award amount is based on the total number of eligible nonresident loans to residents of other certified Massahcusetts municipalities a library reports to the MBLC.

What is required of a public library to receive a Nonresident Circulation Offset award?

To receive an NRC award, a public library must report the following on the Annual Report Information Survey, submitted each summer by libraries to the MBLC:

  • the number of on-site loans during the previous fiscal year to residents of other municipalities that are certified for State Aid to Public Libraries.
  • the number of on-site loans during the previous fiscal year to residents of municipalities that are not certified for State Aid to Public Libraries.
  • number of on-site loans to residents of other states.

What happens if my library cannot keep an actual circulation count?

Libraries that cannot keep an actual count should see ALA's Output Measure for Public Libraries, 2nd edition, page 19, for a description of how to do samples and estimates. Please contact staff for further information.

Will my library receive a Nonresident Circulation Offset award for loans to residents of municipalities not certified for State Aid to Public Libraries?

No, the library will not receive a Nonresident Circulation Offset award for loans to residents of other Massachusetts municipalities that are not certified. Libraries only receive an NRC award for loans to residents of other certfied Massachusetts Municipalities. 

What happens if a municipality loses or gains certification?

When a municipality loses or gains certification, for any reason, a letter will be distributed to the library community within 5 days detailing the change in certification.

Note: Municipalities that do not apply for State Aid to Public Libraries usually lose certification at the Board's January meeting. In addition, if a library closes for fiscal purposes, the library will immediately be considered "decertified" by the MBLC.

How quickly do we need to start discluding or including circulation figures to residents of a municipality that lost or gained certification?

Libraries have up to 3 months to exclude or include circulation figures to residents of a municipality that lost or gained certification for any reason (3 months from the date of the board meeting at which the certification status changed).

When a municipality is certified, is it certified until the end of the current fiscal year or until next fiscal year when it is considered for certification again?

Certification continues until the next fiscal year's board meeting at which the municipality's certification is granted or denied for any reason.

How to find the certification status of a municipality

The State Aid & Data Coordination Unit maintains lists of certification status. These lists are updated after any Board of Library Commissioners meeting at which libraries are certified, usually the first Thursdays of November, December, January, and February.

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Institute of Museum and Library Services, a federal agency that fosters innovation, leadership and a lifetime of learning.
Page last updated on 04/27/2010