Materials Expenditure and Hours Open Accommodation Policy


FY2014 STATE AID TO PUBLIC LIBRARIES PROGRAM

The Board of Library Commissioners recognizes the necessity of continuing the policy of accommodation of the standards of the State Aid to Public Libraries program. This policy for the accommodation of the Materials Expenditure and the Hours Open standards seeks to certify as many municipalities as possible while still reinforcing the principles of library service.

A municipality will receive certification for FY2014 State Aid to Public Libraries if it:

  • meets the FY2014 Municipal Appropriation Requirement (MAR), or receives a waiver of the FY2014 MAR,
  • meets the materials expenditure and hours open standard at either a full (100%), mid-level (90%), or minimum (80%) amount,
  • meets all other statutory and regulatory requirements for State Aid to Public Libraries as contained in 605 CMR 4.01.

State Aid to Public Libraries grants will be awarded to all certified municipalities.

A municipality may meet a reduced standard of as low as 80% of the materials expenditure and hours open requirement contained in regulation (605 CMR 4.01), while continuing to remain certified and receive State Aid to Public Libraries. Award amounts will be unchanged for municipalities meeting 100% of both standards.

Awards for municipalities meeting adjusted standards will be reduced according to compliance with reduced standard, and will be no less than 50% of the full award for meeting the minimum (80%) of both standards. Each standard that is met at a lower level will result in a 12.5% reduction to the full award for each level of reduction. Awards may be made in amounts of; 100%, 87.5%, 75%, 62.5%, 50%. If at the end of the FY2014 grant round funds remain, no second award of State Aid to Public Libraries will be made to a municipality using the flexibility of this policy of accommodation.

Examples: Library A and Library B

Library A with a population of 11,000, is meeting its MAR. For State Aid compliance the library is required to be open 40 hours each week and expend 16% of its municipal appropriation on library materials. However, it was only open 34 hours and expended 14% on materials, minimum compliance for both standards. As a result, the FY2014 State Aid award will be reduced to 50% of the Cherry Sheet total.

Library B has a population of 17,000 and is meeting its MAR. It is required to be open 50 hours each week and expend 15% of its municiapal appropriation on materials. It was only open 46 hours and spent 14% on library materials, mid-level compliance for both standards. As a result, the FY2014 State Aid award will be reduced to 75% of the Cherry Sheet total.

Adjusted Awards

Award Amount Level of Compliance with Materials Expenditure Requirement and Hours Open Standards
100% Full (100%) compliance with both standards
87.5% Full(100%) compliance with one standard and Mid-level (90%) compliance with the other standard.
75% Full (100%) compliance with one standard and Minimum (80%) compliance with the other standard OR Mid-Level (90%) compliance with both standards.
62.5% Mid-Level (90%) compliance with one standard and Minimum (80%) compliance with the other standard.
50% Minimum (80%) compliance with both standards.

Materials Expenditure Requirement

Population Group Full Compliance(100%) Mid-Level Compliance(90%) Minimum Compliance(80%)
Under 2,000 20.00% 18.00% 16.00%
2-4,999 19.50% 17.55% 15.60%
5-9,999 19.00% 17.00% 15.20%
10-14,999 16.00% 14.40% 12.80%
15-24,999 15.00% 13.50% 12.00%
25-49,999 13.00% 11.70% 10.40%
over 50,000 12.00% 10.80% 9.60%

Hours Open Requirement

Population Group Full Compliance(100%) Mid-Level Compliance(90%) Minimum Compliance(80%)
Under 2,000 10 hours, including some evening 9 hours, including some evening 8 hours, including some evening
2-4,999 15 hours, including some evening 13.50 hours, including some evening 12 hours, including some evening
5-9,999 25 hours, including some evening 22.50 hours, including some evening 20 hours, including some evening
10-14,999 40 hours, 5 days, including some evening 36 hours, 5 days, including some evening 32 hours, 4 days, including some evening
15-24,999 50 hours, 6 days, including some evening 45 hours, 5 days, including some evening 40 hours, 5 days, including some evening
25-49,999 59 hours, 6 days, including some evening 53 hours, 5 days, including some evening 47 hours, 5 days, including some evening
over 50,000 63 hours, 6 days, including some evening 57 hours, 5 days, including some evening 50 hours, 5 days, including some evening

Initial Approval of Policy: April 3, 2003
FY2014 Approval Date: October 6, 2011

State Aid Policies are approved annually

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Page last updated on 02/23/2012