{"id":986,"date":"2019-05-28T19:19:05","date_gmt":"2019-05-28T19:19:05","guid":{"rendered":"https:\/\/costepmassachusettsdraft.wordpress.com\/?page_id=986"},"modified":"2019-07-26T14:20:38","modified_gmt":"2019-07-26T14:20:38","slug":"planning","status":"publish","type":"page","link":"https:\/\/mblc.state.ma.us\/costepma\/index.php\/cultural-institutions\/mitigation\/planning\/","title":{"rendered":"Planning &#038; Preparation"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\" id=\"general\"><strong>General<\/strong> Emergency Planning<\/h2>\n\n\n\n<p>Many excellent resources in emergency response are free or otherwise \neasily available; various organizations have already compiled exhaustive\n lists of resources.  It can be easy to get lost among the many \nresources available, so the following are intended for informational \npurposes only, to practically help you approach your emergency planning.\n <\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>American Institute for Conservation (AIC)<\/strong> and the <strong>Foundation for Advancement in Conservation (FAIC)<\/strong> <a href=\"https:\/\/www.culturalheritage.org\/resources\/emergencies\">Resources for Emergencies<\/a>.<ul><li>Very informative and succinct <a href=\"https:\/\/www.culturalheritage.org\/resources\/emergencies\/disaster-response-recovery\">Response &amp; Recovery Guides<\/a>.<ul><li>\u201c<a href=\"https:\/\/www.culturalheritage.org\/docs\/default-source\/resources\/emergency-resources\/guides\/emergency-if-you're-first.pdf\">Emergency! If you\u2019re first\u2026<\/a>\u201d is a helpful and practical worksheet, with additional, basic information for recovery of a variety of formats.<\/li><li>\u201c<a href=\"https:\/\/www.culturalheritage.org\/docs\/default-source\/resources\/emergency-resources\/guides\/tips-for-the-care-of-water-damaged-family-heirlooms-and-other-valuables.pdf?sfvrsn=2\">Tips for the Care of Water-Damaged Family Heirlooms and Other Valuables<\/a>\u201d offers advice for personal private collections responses.<\/li><\/ul><\/li><li>Documents from the <a href=\"https:\/\/www.culturalheritage.org\/resources\/emergencies\/risk-evaluation-and-planning-program\">Risk Evaluation and Planning Program (REPP) project<\/a> offer a thorough approach to risk identification, preparedness, and mitigation, for larger-scale disasters.<\/li><\/ul><\/li><li><strong>Regional Archival Associations Consortium (RAAC)<\/strong> of the <strong>Society of American Archivists (SAA)<\/strong> <a href=\"https:\/\/www2.archivists.org\/groups\/regional-archival-associations-consortium-raac\/disaster-planning-and-response-resources\">Disaster Planning and Response Resources<\/a> includes a great deal of links including lists of <a href=\"https:\/\/www2.archivists.org\/groups\/regional-archival-associations-consortium-raac\/disaster-recovery-vendors\">Vendors<\/a>, <a href=\"https:\/\/www2.archivists.org\/groups\/regional-archival-associations-consortium-raac\/funding\">Funding<\/a>, <a href=\"https:\/\/www2.archivists.org\/groups\/regional-archival-associations-consortium-raac\/supplies\">Supplies<\/a>, and <a href=\"http:\/\/www2.archivists.org\/groups\/regional-archival-associations-consortium-raac\/training\">Training<\/a>.<\/li><li><strong>American Alliance of Museums (AAM)<\/strong> <a href=\"https:\/\/www.aam-us.org\/programs\/resource-library\/disaster-preparedness-response-resources\/\">Disaster Response Resources.<\/a><\/li><li> Consider reaching out to the <strong><a href=\"https:\/\/culturalrescue.si.edu\/hentf\/about-hentf\/\">Heritage Emergency National Task Force (HENTF)<\/a><\/strong>,\n for training, information-sharing, and partnership opportunities to \nenhance emergency preparedness across many types of institutions.<\/li><li><strong>Library of Congress\u2019 <\/strong><a href=\"https:\/\/www.loc.gov\/preservation\/emergprep\/plan\/index.html\">Emergency Preparedness<\/a> includes broad\u2013yet practical\u2013guidelines for organizations of any type. <\/li><li><a href=\"http:\/\/cool.conservation-us.org\/waac\/wn\/wn19\/wn19-2\/wn19-207.html\">Salvage at a Glance <\/a>is shared by <strong>Conservation OnLine (CoOL)<\/strong> with basic recovery information for a variety of formats.<\/li><\/ul>\n\n\n\n<p>Additional resources:  <br><strong><em>Caring for Your Family Treasures <\/em><\/strong>by Jane and Richard Long, Published by Harry Abrams, Inc., 2000;  <strong><em>Emergency Response and Salvage Wheel<\/em><\/strong> Heritage Preservation, 2005 (Also available as an iPhone app, <a rel=\"noreferrer noopener\" href=\"http:\/\/itunes.apple.com\/us\/app\/ers-emergency-response-salvage\/id513081280?mt=8\" target=\"_blank\">ERS: Emergency Response and Salvage<\/a>) <strong><em>Field Guide to Emergency Response<\/em><\/strong> Heritage Preservation, 2006  <strong><em>Preservation Management for Libraries, Archives and Museums, <\/em><\/strong>G.E. Gorman and Sydney J. Shep, eds. Facet Publishing, U.K., 2006     <\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"dplan\">Creating Emergency Response and Disaster Plans<\/h3>\n\n\n\n<figure class=\"wp-block-image\"><img data-recalc-dims=\"1\" decoding=\"async\" src=\"https:\/\/i0.wp.com\/mblc.state.ma.us\/costepma\/wp-content\/uploads\/2012\/06\/page-9-e1340989373859.jpg?w=712&#038;ssl=1\" alt=\"\" class=\"wp-image-273\"\/><\/figure>\n\n\n\n<p>Creating and maintaining a disaster plan is critical for the successful recovery of cultural resources after a disaster, large or small. The plan should include at a minimum information on the institutional chain of command, who to contact regarding an event,   salvage priorities, available supplies and services, and the steps toward recovery of  collections and institutional services.&nbsp;  <\/p>\n\n\n\n<p>Disaster plans can be small and simple or large and full of information, depending on the size and needs of your institution. If no plan exists, start with the minimum information and decide to build on the disaster plan every year until a full, comprehensive plan for your institution has been created.&nbsp;Something, anything is better than  nothing!<\/p>\n\n\n\n<p>Templates and guidance on Disaster Plans are available at <a rel=\"noreferrer noopener\" href=\"http:\/\/www.dplan.org\" target=\"_blank\">NEDCC\u2019s dPlan\u2122 and dPlan\u2122 Lite<\/a>; <a rel=\"noreferrer noopener\" href=\"http:\/\/calpreservation.org\/information_resources\/emergency-prep-and-response\/\" target=\"_blank\">California Preservation Program<\/a>; <a rel=\"noreferrer noopener\" href=\"http:\/\/clrc.org\/resources-services\/disaster\/\" target=\"_blank\">Central New York Library Resources Council<\/a>; <a rel=\"noreferrer noopener\" href=\"http:\/\/www.statearchivists.org\/prepare\/framework\/prep.htm\" target=\"_blank\">Council of State Archivists (CoSA) Pocket Response Plan (PReP)\u2122<\/a>; <a rel=\"noreferrer noopener\" href=\"http:\/\/www.archives.gov\/preservation\/emergency-prep\/fire-prevention.html\" target=\"_blank\">National Archives and Records Administration<\/a>; <a rel=\"noreferrer noopener\" href=\"http:\/\/www.wnylrc.org\/documentView.asp?docid=35\" target=\"_blank\">Western New York Library Resources Council<\/a><\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"libraries\"><strong>Information for Libraries<\/strong><\/h4>\n\n\n\n<p>The <strong>Massachusetts Board of Library Commissioners (MBLC)<\/strong>  offers a program for MA Public Libraries for free consultations and defray costs to stabilization. In the event of a water emergency to your public library collections, or to learn more, contact <strong>MBLC <\/strong>Preservation Specialist <a href=\"mailto:evan.knight1@state.ma.us\">Evan Knight<\/a> (617-725-1860 x236) to provide more information on the subsidy.<\/p>\n\n\n\n<p>The <strong>Disaster Information Management Center (DIMRC) <\/strong>at the U.S. National Library of Medicine provides a curated <a href=\"https:\/\/disasterinfo.nlm.nih.gov\/bibliography\">Bibliography of published literature highlighting<\/a>  library roles in disaster preparedness, response, and recovery, from  2014 to the present. Health Science Librarians in Massachusetts (and the  Massachusetts Health Sciences Library Network), might be particularly interested in <strong>DIMRC\u2019s <\/strong><a href=\"https:\/\/disasterinfo.nlm.nih.gov\/\">additional training, webinars, email lists<\/a>. <strong>DIMRC <\/strong>also provides a great deal of literature, reference databases, and <a href=\"https:\/\/disasterinfo.nlm.nih.gov\/apps\">even mobile apps that can be thought of as a digital \u201cGo-Bag\u201d of information for emergency responders<\/a> to identify and mitigate immediate and ongoing disasters, from natural, chemical, medical, and environmental.<\/p>\n\n\n\n<p><strong>DIMRC <\/strong>has also released information regarding <a href=\"https:\/\/sis.nlm.nih.gov\/dis_courses\/seat_at_table\/02-000.html\">Public Libraries and the Stafford Act<\/a>, which opens up Federal support for Public Libraries to recover and re-open in the event of a Federally-declared Disaster.<\/p>\n\n\n\n<p><strong>Library of Congress\u2019<\/strong> \u201c<a href=\"http:\/\/www.loc.gov\/preservation\/emergprep\/dry.html\">What to do When Collections Get Wet<\/a>\u201d  is very helpful. In addition to clearly outlining drying procedures and  decision-making points for stabilization of multiple formats (books, flat paper, and photographs\/negatives), it outlines the following \u201cFirst Actions\u201d in any water leak:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Take necessary human safety precautions<\/li><li>Stop the flow of water<\/li><li>If water is dripping, cover collections with plastic sheeting and place buckets under the leak<\/li><li>If water is on the floor, contain further spread<\/li><li>If possible, move nearby, but still dry collections to an unaffected space<\/li><li>Keep the affected space cool (below 65 degrees F if possible)<\/li><li>Reduce\n the humidity (below 40% if possible) by circulating  air, turning on \nair conditioning, removing water from the floors, etc.<\/li><\/ul>\n\n\n\n<p>Resources from the American Library Association are helpful: \u201c<a href=\"http:\/\/www.ala.org\/aboutala\/offices\/cro\/getinvolved\/helpinglibraries\">Helping United States Libraries After Disasters<\/a>\u201d includes funding opportunities. For School Libraries, there is the \u201c<a href=\"http:\/\/www.ala.org\/aasl\/awards\/inspire\/recovery\">Inspire Disaster Recovery Grant<\/a>.\u201d <\/p>\n\n\n\n<p>Additional books:  <br><strong><em>Disaster Response and Planning for Libraries<\/em>, Third Edition<\/strong>, by Miriam Kahn, American Library Association (ALA), 2012; <strong><em>An Ounce of Prevention: Integrated Disaster Planning for Archives, Libraries, and Record Centers<\/em><\/strong>, by Johanna Wellheiser and Jude ScottScarecrow Press, Inc. &amp; Canadian Archives Foundation, 2002  <br><strong><em>Register\n of Standards, Codes of Practice, Guidelines Recommendations and Similar\n Works Relating to Preservation and Conservation in Libraries and \nArchives, <\/em><\/strong>by John McIlwaine International Federation of Library Associations and Institutions (IFLA), 2005  <\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"archives\">Information for Archives<\/h4>\n\n\n\n<p>Did you know that local governments in federally-declared disaster areas can be eligible for disaster funding from the <strong>Federal Emergency Management Agency (FEMA)<\/strong> for recovery, removal, stabilization and restoration of damaged records?<\/p>\n\n\n\n<p>The <strong>Council of State Archivists (CoSA) <\/strong>offers excellent publications for purchase: <a href=\"https:\/\/www.statearchivists.org\/programs\/emergency-preparedness\/emergency-preparedness-resources\/rescuing-family-records-disaster-planning-guide\/\">Rescuing Family Records<\/a> (<a href=\"https:\/\/www.statearchivists.org\/programs\/emergency-preparedness\/emergency-preparedness-resources\/rescuing-family-records-disaster-planning-guide\/\">print <\/a>or <a href=\"https:\/\/www.statearchivists.org\/programs\/emergency-preparedness\/emergency-preparedness-resources\/rescuing-family-records-disaster-planning-guide-electronic-download\/\">download<\/a>) and <a href=\"https:\/\/www.statearchivists.org\/programs\/emergency-preparedness\/emergency-preparedness-resources\/rescuing-business-records-disaster-planning-guide-small-business\/\">Rescuing Business Records for Small Businesses<\/a>. For collecting institutions, they offer <a href=\"https:\/\/www.statearchivists.org\/programs\/emergency-preparedness\/emergency-preparedness-resources\/pocket-response-plantm-prep-tm-english-template\/\">free templates for printing a foldable response plan <\/a>that can fit into a wallet-sized tyvek (i.e., waterproof) envelope. <\/p>\n\n\n\n<p><strong>CoSA<\/strong> also offers a series of <a href=\"https:\/\/www.youtube.com\/user\/StateArchivists\/search?query=emergency\">free webinars on emergency preparedness<\/a>, including a presentation on the Heritage Emergency National Task Force (HENTF):<\/p>\n\n\n\n<figure class=\"wp-block-embed-youtube wp-block-embed is-type-video is-provider-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"CoSA Member Webinar: HENTF\" width=\"712\" height=\"401\" src=\"https:\/\/www.youtube.com\/embed\/BUeWNSOpDIo?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p><strong>SAA\u2019s <\/strong><a href=\"https:\/\/www2.archivists.org\/groups\/saa-foundation-board-of-directors\/national-disaster-recovery-fund-for-archives\">National Disaster Recovery Fund<\/a>\n can provide funding support for stabilization and recovery for archival\n collections. Your institution does not need to be a member of <strong>SAA<\/strong>.<\/p>\n\n\n\n<p><strong>New York State Archives <\/strong>provides excellent information for <a href=\"http:\/\/www.archives.nysed.gov\/records\/disaster\/disaster_before.shtml\">Disaster Preparedness<\/a>for archives. Although focused for institutions in NY State, there are great resources on <a href=\"http:\/\/www.archives.nysed.gov\/records\/mr_disaster_vendors.shtml\">decision-making for damaged paper records in the context of working with freezing\/stabilization vendors<\/a>.<\/p>\n\n\n\n<p><strong>Canadian Council of Archives<\/strong><a rel=\"noreferrer noopener\" href=\"http:\/\/www.cdncouncilarchives.ca\/RBch5_en.pdf\" target=\"_blank\">Basic Conservation of Archival Materials \u2013 Chapter 5, \u201cDisaster Planning and Recovery\u201d<\/a><\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"fine-and-decorative-art\">Information for Fine and Decorative Art<\/h4>\n\n\n\n<p><strong><em>Tips, Tales and Testimonies to Save Outdoor Sculpture<\/em><\/strong> Heritage Preservation, 2002 <\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"built-environment\">Information for the Built Environment<\/h4>\n\n\n\n<p>The <a href=\"http:\/\/www.apti.org\/\">Association of Preservation Technology International (APT)<\/a>.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.ncptt.nps.gov\/\">National Center for Preservation Technology and Training (NCPTT)<\/a>. <\/p>\n\n\n\n<p><strong><em>Caring for Your Historic House <\/em><\/strong><em>by Gordon Bock <\/em>\ufeffPublished by Harry Abrams, Inc., 1998\n\n<\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"e-recs\">Information for Electronic Records<\/h4>\n\n\n\n<p>NYS Archives guidelines for <a href=\"http:\/\/www.archives.nysed.gov\/records\/mr_disaster_assistance_erecords.shtml\">Electronic Records Preparedness and Recovery<\/a>.<\/p>\n\n\n\n<p>The Council of State Archivists (CoSA) <a href=\"https:\/\/www.statearchivists.org\/programs\/state-electronic-records-initiative\/\" target=\"_blank\" rel=\"noreferrer noopener\">State Electronic Records Initiative (SERI)<\/a> and <a rel=\"noreferrer noopener\" href=\"https:\/\/www.statearchivists.org\/resource-center\/resource-library\/\" target=\"_blank\">resource portal<\/a><\/p>\n\n\n\n<p>Although slightly out-of-date, <strong>CoOL\u2019s<\/strong> list of Commercial Services includes vendors for<a href=\"http:\/\/cool.conservation-us.org\/misc\/commercial.html#datarecovery\"> Data Recovery\/Data Disaster Prevention<\/a>. <\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"arts-orgs\">Information for Arts Organizations<\/h4>\n\n\n\n<p><strong>ArtsReady <\/strong>has a\nparticularly useful <a href=\"https:\/\/www.artsready.org\/readiness_library\">library<\/a>\nof resources covering business continuity and emergency preparedness topics\nspecific to arts organizations.<\/p>\n\n\n\n<p><strong>Cerf+,<\/strong> \u201cthe\nartists safety net,\u201d offers a number of resources, including the free artist\nstudio assessment tool <a href=\"https:\/\/cerfplus.org\/studio-safety-guide\/\">Cerf+\nStudio Safety Guide<\/a>, customizable <a href=\"https:\/\/cerfplus.org\/get-connected\/education-training\/\">education and\ntraining opportunities<\/a>, and <a href=\"https:\/\/cerfplus.org\/stories-resources\/how-to\/\">how-to videos<\/a> on\ntopics like salvage, artist health, and insurance.<\/p>\n\n\n\n<p><strong>NCAPER, <\/strong>the\nNational Coalition for Arts\u2019 Preparedness &amp; Emergency Response, promotes\npreparedness among arts organizations and helps to coordinate information\nsharing and aid seeking during emergencies. For more information, visit their <a href=\"https:\/\/www.ncaper.org\/\">homepage<\/a>.<\/p>\n\n\n\n<p><strong>Performing Arts\nReadiness Project <\/strong>has several resources, including a <a href=\"https:\/\/performingartsreadiness.org\/loss-of-income-calculator\/\">\u201closs of\nincome calculator<\/a>,\u201d <a href=\"https:\/\/performingartsreadiness.org\/planning-grants\/\">disaster and\nbusiness continuity planning grants<\/a>, and a long list of <a href=\"https:\/\/performingartsreadiness.org\/webinars\/\">free webinars<\/a> covering\ntopics like safety and security, reputation management, and community recovery\nthrough arts and culture. <\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">Emergency Alerts from State &amp; National Agencies<\/h2>\n\n\n\n<p>The Massachusetts Emergency Management Agency has developed a number of resources that COSTEP MA partners may find important.<\/p>\n\n\n\n<p>Mass Alerts is MEMA&#8217;s mobile app (iOs and Android) that can send notifications to your device alerting you to potential hazards. The alerts can be targeted to any number of locations you choose, and can be specified to include NOAA Advisories, Watches, and Warnings.<\/p>\n\n\n\n<p>Be sure to also check out MEMA&#8217;s &#8220;<a href=\"https:\/\/www.mass.gov\/service-details\/be-informed-and-receive-emergency-alerts\">Be Informed and Receive Emergency Alerts<\/a>&#8221; page for additional resources. <\/p>\n\n\n\n<p>FEMA also <a href=\"https:\/\/www.fema.gov\/mobile-app\">distributes and supports a mobile app <\/a>that would be worth your time to check out.<\/p>\n\n\n\n<p>LAST UPDATED: April 4, 2019<\/p>\n","protected":false},"excerpt":{"rendered":"<p>General Emergency Planning Many excellent resources in emergency response are free or otherwise easily available; various organizations have already compiled exhaustive lists of resources. It can be easy to get lost among the many resources available, so the following are intended for informational purposes only, to practically help you approach your emergency planning. American Institute &hellip; <a href=\"https:\/\/mblc.state.ma.us\/costepma\/index.php\/cultural-institutions\/mitigation\/planning\/\" class=\"more-link\">Continue reading <span class=\"screen-reader-text\">Planning &#038; Preparation<\/span><\/a><\/p>\n","protected":false},"author":3,"featured_media":0,"parent":989,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"tags":[],"class_list":["post-986","page","type-page","status-publish","hentry","no-featured-image"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/mblc.state.ma.us\/costepma\/index.php\/wp-json\/wp\/v2\/pages\/986","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/mblc.state.ma.us\/costepma\/index.php\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/mblc.state.ma.us\/costepma\/index.php\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/mblc.state.ma.us\/costepma\/index.php\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/mblc.state.ma.us\/costepma\/index.php\/wp-json\/wp\/v2\/comments?post=986"}],"version-history":[{"count":6,"href":"https:\/\/mblc.state.ma.us\/costepma\/index.php\/wp-json\/wp\/v2\/pages\/986\/revisions"}],"predecessor-version":[{"id":1218,"href":"https:\/\/mblc.state.ma.us\/costepma\/index.php\/wp-json\/wp\/v2\/pages\/986\/revisions\/1218"}],"up":[{"embeddable":true,"href":"https:\/\/mblc.state.ma.us\/costepma\/index.php\/wp-json\/wp\/v2\/pages\/989"}],"wp:attachment":[{"href":"https:\/\/mblc.state.ma.us\/costepma\/index.php\/wp-json\/wp\/v2\/media?parent=986"}],"wp:term":[{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/mblc.state.ma.us\/costepma\/index.php\/wp-json\/wp\/v2\/tags?post=986"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}