Job Details

Information and Technical Services Library Assistant, Harvard University / Harvard Library

Information and Technical Services actively supports the teaching and research mission of the Harvard Library by managing monograph, serial and e-resource acquisitions, metadata creation, and metadata management for the Harvard Library.
As a member of the Metadata Creation Section, the incumbent provides timely access to Harvard Library collections by performing a variety of copy cataloging tasks for monographs in multiple languages and formats.
Priorities will be set to maximize contributions to the overall goals of the Information and Technical Services Department of the Harvard Library. Due to the varied nature and volume of the work in ITS, all ITS staff may be called upon to contribute to work in any unit or team of the ITS department, as organizational needs warrant.

Duties and Responsibilities

Performs routine copy cataloging, including editing, revising, verifying and producing preliminary or permanent bibliographic records to conform to national and local standards
Creates accompanying holdings and item records
Searches bibliographic utilities for cataloging copy; imports, migrates and edits as necessary
Creates encoding level 3 and encoding level 7 bibliographic records
Identifies and evaluates problems, correcting or forwarding to higher level staff as appropriate
Participates in unit planning and workflow implementation
May perform classification on receipt
May locate and make available uncatalogued materials requested by patrons
Contributes to unit goals by performing related duties as required
May contribute to routine special projects, including documentation and statistics
May serve as a source of information on established unit policies and procedures for library patrons and staff
Works according to changing daily priorities, demonstrates flexibility and ability to shift between multiple tasks effectively
Implements existing procedures, monitors effectiveness and suggests alternatives, as needed
May assist with developing training and procedural documentation for unit
Participates in unit-wide planning and workflow implementation of new policies and procedures
May assist in training, scheduling, and distributing work to other staff or student workers.
Contributes to the overall goals of the department as appropriate

At the Harvard Library, our work is enriched by our diverse campus community. Our unique and wide-ranging abilities, experiences, and perspectives are integral to achieving Harvard University’s mission of excellence in research, teaching, and learning for our patrons, our collections, and our workplace. We believe that an inclusive environment that cultivates and promotes understanding, respect, and collaboration across our diverse workforce enables our success.

We encourage individuals with diverse backgrounds, experiences and abilities to apply to be a part of our community of over 700 staff members.  Our work with faculty, students and researchers to explore answers to intellectual questions, enduring and new, and to seek solutions to the world’s most consequential problems, requires that we not only reflect, but also champion our diverse society.

A global leader, the Harvard Library is a pre-eminent research library that acquires, disseminates, and preserves knowledge. Harvard's Library holdings range from traditional print collections to rapidly expanding inventories of digital resources. It is the work of the Harvard Library to provide the University's faculty, students, and researchers—now and in the future—with comprehensive access over time to all of these materials.

Learn more about our contributions to the academic enterprise by visiting us at and about the Harvard University community at

The Harvard Library is a proud member of the ACRL Diversity Alliance.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law.


Basic Qualifications
High school diploma or equivalent required
Proficiency with Microsoft Windows operating system and Windows software
Demonstrated facility with automated systems, including using online databases, working with spreadsheets and knowledge of file management techniques
Demonstrated experience using technology to perform daily tasks
Must have excellent English language communication skills

Additional Qualifications
Familiarity with at least one language other than English desirable
College degree preferred
Must have excellent organizational, written communication and analytical skills
Competency in keyboarding
Must demonstrate a customer service orientation and responsiveness in working on time-sensitive matters that may arise
Work experience in a production-oriented and technology-enhanced environment preferred
Excellent oral and interpersonal communication skills
Ability to perform repetitive work accurately with fine attention to details
Ability to work productively and cooperatively in a team environment, with flexibility and versatility in an evolving work situation preferred
Ability to work independently following established guidelines and procedures

Physical Demands

Keyboarding for at least 6 hours a day may be required
Employee must be able handle books and other library material, including moving and shifting these materials between workstations, shelves, book trucks and boxes

Work Environment

This is an office environment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Full/Part Time

Full Time




Closing Date

How to Apply

Apply here:


2018-01-12 |  Quick link to this job