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Collection Data Integration Specialist, Isabella Stewart Gardner Museum (Boston)

The Collection Data Integration Specialist helps to create an authoritative center for collection information management across the Museum.  The role is responsible for organizing and managing data and digital assets for the museum collection, adhering to digital best practice standards with regard to cultural heritage.  Responsibilities include giving recommendations on future discreet digitization projects, performing photography post-processing activities, and digital file management. Newly formed digital assets will be ingested into established workflows, as part of the Museum’s membership in the MetaArchive Cooperative, a digital preservation network. 

Database Management & Project Planning

Manages the collections management database (currently EmbARK by Gallery Systems) including administration of user accounts, training, user support, access and authorities, and customizations in consultation with the collection digitization project team members & Information Services department

Acts as the primary liaison to the database vendor Gallery Systems technical support

Manages the data migration and transition to a new collection management database

Promotes best practice policies, participates in establishing protocols and workflows, institutional standards, authority controls and documentation as needed

Oversees database user manuals, style guides, and documentation

Implements and maintains database integrations with application programing interfaces (API) between the collection management database and other systems

Works with stakeholder departments (Conservation, Archives) on legacy data integration planning and implementation

Digital Data Management

Prepares and delivers assets to a Trusted Digital Repository in collaboration with the Collections Photographer. This includes file editing in Adobe Software, keying in and importing metadata, creating and preparing derivative files, creating and running scripts for bulk processing.

Modifies existing workflows as necessary with the new collection management database


A degree in Information Science, Library Science, Museum Studies or related fields is required. B.A. in Art History or related disciplines preferred

Minimum three to five years professional employment in Database Administration, Information Science, Digital Preservation or related fields. Experience with database administration, digitization projects, and data migration/conversion projects

Essential Skills

Experience administering a relational database (collection management system preferred)
Proficiency with Adobe Photoshop Creative Suite
Demonstrated experience with a data migration project
Demonstrated experience with collection digitization projects
Must have excellent organizational and communication skills, and be detail oriented
Ability to work collaboratively towards shared goals and understanding with key stakeholders across museum departments including non-technical staff 
Ability to work independently prioritizing tasks, setting deadlines, and meeting targets
Ability to follow explicit institutional workflows
Familiarity with application programing interfaces (API’s) for dissemination of data

Desired Skills

Familiarity with HTML and SQL
Ability to advise on XML scripts, versioning data for advanced website utilization
Preference will be given to candidates with demonstrated skills in visual literacy

Full/Part Time

Full Time




Closing Date

How to Apply

If you are interested in this position, please apply directly at our website and fill an electronic application.


2019-07-31 |  Quick link to this job