Job Details

To page through the job listings requires cookies. You do not appear to have cookies enabled for this website.

Special Library Assistant II, Fine Arts, Boston Public Library (Boston)

Position Overview:



Brief Job Description (essential functions of the job):



Under the direction of the Manager of the Arts, assists in all aspects of maintaining and organizing Arts special collections materials including prints, photographs, paintings, music, archives, and other Arts-related collections; retrieving and refiling materials; statistics collection; maintaining accessions lists; patron registration; and stack maintenance within the department.



Reports to

Manager of the Arts
Responsibilities:
Scope of Responsibility 

Participates in activities related to accessioning for all incoming materials (new and transferred) for the department. 
Retrieves departmental materials for patron and staff requests. Assists in maintaining inventory control of each item retrieved from stacks, compares and matches tracking information, verifies reshelving of material, and checks shelves on a regular basis for misshelved items. Collects organizes, and files department tracking documentation.
Ensures that materials are refiled promptly and accurately after use. Responsible for the proper handling and security of rare, valuable, and fragile materials.
Performs regular sorting, shelving, straightening, and shelf-reading. Participates in departmental shifting and collection measurement, inventories, shelving of new material, and other stack maintenance work as assigned.
Prepares materials for delivery and transports trucks of materials between Central departments for reading room usage, digitization, exhibition, and other purposes. Assists with the coordination/retrieval of off-site collections.
Prepares newly acquired materials for shelving by inserting bookplates, lettering, labeling, flags, etc.
Assists with rehousing of materials, printing of labels, and refoldering of items.
Assists with departmental clerical duties including maintaining statistics, compiling reports, and managing paper and electronic files.
 

Assists with coverage for Reception Desk as needed. Registers patrons and informs them of reading room policies and procedures. Answers general questions about the department and its collections.
Performs other related duties as required.
 



Competencies 

Demonstrated initiative and appropriate independent decision-making skills.
Demonstrated strong oral and written communication skills. Communicates effectively and presents ideas clearly.
Demonstrated organizational skills. Identifies, plans and prioritizes administrative job responsibilities and tasks; assists in implementing administrative timelines.
Ability to collaborate with library staff and patrons.
Ability to execute library policy.
Proficiency with MS Outlook, Word, and Excel.

Qualifications

Competencies 

Demonstrated initiative and appropriate independent decision-making skills.
Demonstrated strong oral and written communication skills. Communicates effectively and presents ideas clearly.
Demonstrated organizational skills. Identifies, plans and prioritizes administrative job responsibilities and tasks; assists in implementing administrative timelines.
Ability to collaborate with library staff and patrons.
Ability to execute library policy.
Proficiency with MS Outlook, Word, and Excel.
Minimum Entrance Qualifications:
Education – High school graduate or equivalent. Additional education desirable. World Language skills desirable.
 

Experience – At least two years library experience and/or equivalent education and/or training to carry out responsibilities of the position. Experience with basic integrated library system software.
 

Requirements – Computer skills necessary to complete the job as described. High sense of responsibility, excellent work habits and organizational skill. Familiarity with Library of Congress classification system.  Ability to help solve problems of sorting, storage, and retrieval of materials.  Ability to read and interpret bibliographic or other descriptive information about collections. Ability to bend, stoop, reach, and climb stairs. Ability to lift and carry 40 pounds with appropriate equipment or assistance from another person.
Excel test and lifting test will be given
Requirements

Ability to exercise good judgment and focus on detail as required by the job.
Residency - Must be a resident of the City of Boston upon the first day of hire.
CORI - Must successfully clear a Criminal Offenders Record Information check with the City of Boston.
Terms

Union/Salary Plan/Grade: AFP / LA / 5

Hours per week: 35

Full/Part Time

Full Time

Education

NA

Salary

Salary Min 40,717.79 Salary Max 53,887.11

Closing Date

How to Apply

To apply for this position, please visit https://city-boston.icims.com/jobs/18057/special-library-assistant-ii-%281-postion%29/job?hub=8

For questions about this position, please email adavis@bpl.org 

Posted

2020-06-17 |  Quick link to this job