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Digital Repository Assistant/ Part Time Temporary, Westfield State University (Westfield)

About Westfield State University:

In 1839, Horace Mann founded Westfield State University as the first public higher education institution without barrier to race, gender or economic class. Westfield State University is committed to a policy of non-discrimination, equal opportunity, diversity and affirmative action. We are dedicated to providing educational, working and living environments that value the diverse backgrounds of all people including minorities, women, veterans, individuals with disabilities and other protected persons, or individuals with diverse cultural backgrounds.

Westfield State is the most residential of the state universities in Massachusetts, with over 60% of our 5600 full-time undergraduate students living on campus. The campus is ideally situated on the edge of the Berkshire Mountains in western Massachusetts just 30 minutes from the thriving cultural centers of Northampton and Amherst, and 1.5 hours from both Boston and Albany.

Campus Title: Digital Repository Assistant
Department: Library
FLSA Status: Non-Exempt
Job Type: Part Time Temporary
Timeframe: 21 Weeks with the possibility of an extension
Shift: TBD
Regular Days Off: Saturday and Sunday
Salary: $16.00 Per Hour

Overview: The part-time Digital Repository Assistant supports and maintains the University's Digital Institutional Repository under the guidance of, and in consultation with the Systems and Digital Initiatives Librarian.

Duties and Responsibilities:
Duties include but not limited to:

• Receives materials for inclusion in the Westfield State University Digital Repository
• Applies policies and procedures in materials ingestion, tracks materials through the process, catalogs legacy and current material, converts analog media to digital files, loads content into the digital repository, and maintains digital preservation policies and procedures
• Will work collaboratively with the full-time Archives Assistant to coordinate activities specific to the University Archives.



Qualifications required at hire:

• Expressed interest in working in a higher-education library setting
• History of working independently and as part of a team
• Demonstrated ability to apply analytical and problem-solving skills
• Evidence of written, oral, and interpersonal communication skills
• Experience performing detail-oriented work to a high standard
• Evidence of excellent organizational skills
• Dedicated to a culture of diversity, equity, and inclusion
• Able to climb, stoop, kneel, crouch, and crawl and lift and handle a minimum of 50 lbs.

Preferred Qualifications:

• Demonstrated experience with database technology, data input, and performing advanced queries
• Experience organizing hardcopy and digital files following instructions

Skills to be acquired on the job:

• Use of an institutional repository system
• Practical application of the Open Archival Information System (OAIS) reference model
• Experience with creating descriptive metadata using MODS metadata schema

Full/Part Time

Part Time




$16.00 Per Hour

Closing Date

How to Apply

Additional Information:

Disability Accommodations:
Westfield State University understands that persons with disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance regarding disability accommodations, please contact the Office of Human Resources at (413) 572-8106.

Background Check:
Employment at Westfield State University is contingent upon a background check that is satisfactory to the University. Failure to provide written authorization for a background check will nullify the offer of employment.

Application Instructions:
An on-line application is required.  Interested candidates should electronically attach the following documents:

• Resume
• Cover Letter
• Contact information for three references. Provide the contact information for reference providers in the reference section of the online application. 

NOTE: If you need assistance completing your application please contact our online Help Desk. The link to the help desk can be found at the top of the page via Contact Us.

Westfield State University provides equal access to employment opportunities for all applicants, regardless of race, color, creed, religion, national origin, gender, sexual orientation, gender identity, gender expression, genetic information, marital status, age, disability or veteran status in compliance with all applicable laws, regulations and policies.

Apply through Institution's Website:


2021-04-06 |  Quick link to this job