Job Details

Serials Acquisitions and Management Library Assistant, Harvard University / Harvard Library

Information and Technical Services actively supports the teaching and research mission of the Harvard Library by managing monograph, serials and e-resource acquisitions, metadata creation, and metadata management for the Harvard Library.
This position is part of the Serials Acquisitions and Management group, a unit handling ordering, receiving, claiming, invoice processing, and onsite print serials management tasks for several libraries within the Harvard Library system. All members of this group are expected to participate fully in collaborative efforts toward building efficient workflows and problem solving.
Under the supervision of the Manager of Serials Acquisitions and Management, the incumbent provides timely access to Harvard Library collections by handling receipt, payment, claiming, physical processing, and onsite print serials management tasks for several libraries within the Harvard Library system. 
Priorities will be set to maximize contributions to the overall goals of the Information and Technical Services Department of the Harvard Library. Due to the varied nature and volume of the work in ITS, all ITS staff may be called upon to contribute to work in any unit or team of the ITS department, as organizational needs warrant.

Duties and Responsibilities

Assists with receipt of routine continuing resources in all formats, checking for accuracy and missing items
May assist with processing invoices and payments for continuing resource materials
Initiates routine claims and takes other corrective action for problem titles as needed, including correcting and updating records, entering notes in records as necessary
Assists in the resolution of bibliographic, holdings, order and receipt problems, working closely with serials catalogers, other serials acquisitions staff, and staff in other library units
Routes materials to appropriate locations for further processing
May contribute to routine special projects, including documentation and statistics
May serve as a source of information on established unit policies and procedures for other library staff
Implements existing procedures, monitors effectiveness and suggests alternatives, as needed
May assist with developing training and procedural documentation for unit
Participates in unit-wide planning and workflow implementation of new policies and procedures
May assist in training, scheduling, and distributing work to other staff or student workers
Contributes to unit goals by accomplishing related duties as required 

Additional Information

At the Harvard Library, our work is enriched by our diverse campus community. Our unique and wide-ranging abilities, experiences, and perspectives are integral to achieving Harvard University’s mission of excellence in research, teaching, and learning for our patrons, our collections, and our workplace. We believe that an inclusive environment that cultivates and promotes understanding, respect, and collaboration across our diverse workforce enables our success.

We encourage individuals with diverse backgrounds, experiences and abilities to apply to be a part of our community of over 700 staff members.  Our work with faculty, students and researchers to explore answers to intellectual questions, enduring and new, and to seek solutions to the world’s most consequential problems, requires that we not only reflect, but also champion our diverse society.

A global leader, the Harvard Library is a pre-eminent research library that acquires, disseminates, and preserves knowledge. Harvard's Library holdings range from traditional print collections to rapidly expanding inventories of digital resources. It is the work of the Harvard Library to provide the University's faculty, students, and researchers—now and in the future—with comprehensive access over time to all of these materials.

Learn more about our contributions to the academic enterprise by visiting us at and about the Harvard University community at

The Harvard Library is a proud member of the ACRL Diversity Alliance.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law.


Basic Qualifications
High school diploma or equivalent required
Proficiency with Microsoft Windows operating system and Windows software
Demonstrated facility with automated systems, including using integrated library systems, online databases, working with spreadsheets and knowledge of file management techniques
Demonstrated experience using technology to perform daily tasks

Additional Qualifications
College degree preferred
Library experience, particularly experience in acquisitions or working with serial publications, preferred
Must have excellent organizational, written communication and analytical skills
Competency in keyboarding
Must be able to perform repetitive work accurately with fine attention to details
Experience working Aleph, desirable 
Work experience in a production-oriented and technology-enhanced environment preferred
Must have excellent oral and interpersonal communication skills
Must have excellent English language communication skills; familiarity with Western European languages desirable
Ability to work productively and cooperatively in a team environment, with flexibility and versatility in an evolving work situation required
Ability to work independently following established guidelines and procedures

Physical Demands

Keyboarding for at least 6 hours a day may be required
Employee must be able handle books and other library material, including moving and shifting these materials between workstations, shelves, book trucks and boxes

Work Environment

This is an office environment.

Full/Part Time

Full Time




Closing Date

How to Apply

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