Preservation Assessment Grant

Overview

Libraries often realize that there are preservation problems with their collections but they may have little idea about where to start or what their options might be. Working with a qualified preservation assessor can help libraries understand the full scope of their collection needs as well as formulate preservation plans.

Program Description

This program funds a consultant to conduct an institutional preservation assessment. The institution will contract with an MBLC-approved consultant who will provide site visits and a written report that will cover, at a minimum, the following collections preservation topics:

  • Building issues, storage spaces
  • Security
  • Current policies and procedures for special collection management
  • Environmental conditions and controls
  • Shelving practices, storage furniture, and object enclosures
  • Considerations of unique formats
  • Selection procedures for digitization, conservation, or exhibition
  • Prioritized ‘next steps’

Upon completion of the grant, the institution must submit to MBLC the Preservation Assessment Report, and a “Special Collections Management Priorities” document (template provided to grantees).

Preservation Assessments are required for other larger LSTA Direct Grants categories such as “Protecting Priority Collections,” “Archives Arrangement and Description,” “Conserving Historical Resources.”

Eligibility

Any library that satisfies the following requirements is eligible:

  1. Current Strategic Plan on file with MBLC
  2. Member of Massachusetts Library System (MLS)
  3. (Public Libraries only) Certified by MBLC to receive State Aid
  4. Completed Self-Assessment
  5. Application form

It is strongly recommended to contact MBLC Preservation Specialist Evan Knight (Evan.Knight1@state.ma.us; (617) 725-1860 x236) prior to filling out the Self-Assessment form.

Timeline

There are two application rounds in 2020.

Round 1:
Application due January 6, 2020
Recipients notified by February 13, 2020

Round 2:
Application due June 1, 2020

The grant award ($4200) will be sent to the institution; however, as a condition of this program, the entirety of the award must be paid to the selected preservation consultant. MBLC maintains a list of qualified assessors, available upon request. The application form must be completed and signed. Scan the application and email as PDF to MBLC.

Application

Application Assistance

Contact MBLC Preservation Specialist Evan Knight (Evan.Knight1@state.ma.us; (617) 725-1860 x236) with any questions.