Job Details

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Resource Development Associate, MIT (Cambridge)

Provides direct administrative support to the Director of Development and the Libraries’ development and fundraising activities. The Associate will be an active and engaged participant in fundraising activities.

Job responsibilities

Stewardship and other development activities: (60%)

Maintain and manage donor lists.
Manage donor solicitation and acknowledgement letters process
Assist in building prospect lists and donor/prospect research
Update and maintain internal development databases
Use Advance donor database to maintain information and track prospects
Use Advance databases for data analysis and weekly and monthly donor reports
Participate in ongoing cultivation/stewardship of donors and relationship management as appropriate
Engage with lower-end annual fund donors ($100-$999) through mail, email, phone and interactions at events
Provide support for grant proposal submission process
Participate in appropriate MIT central RD activities

General administrative support to Director and development office: (20%)

Manage calendar; schedule meetings and appointments
Maintain awareness of Director’s activities and provide support and preparation as needed
Assist with travel arrangements that may include complex itineraries and multiple appointments per trip
Process travel expense reports
Maintain donor files (paper and electronic)
Maintain supplies, equipment, and space for development related offices
Draft, edit and proofread correspondence and other documents
Pay vendors and keep records of budgetary and purchasing transactions

Event management: (10%)

Manage logistics for development and fundraising events
Produce, order, and distribute invitations
Register event
Schedule venues
Schedule library participants
Order food and supplies
Schedule photographer
Manage vendors

Development communications activities: (10%)

Manage mailing lists
Work closely with Libraries Marketing and Communications Director to assist with development materials
Update and maintain Libraries’ Giving websites

Some evening and/or weekend work may be required for event support.  Schedule adjustments may be made accordingly in consultation with the supervisor.


Required Experience:

Three years direct/related experience
Strong experience with Microsoft Office Suite, Outlook, Web browsers, and calendar software, as well as the ability to learn additional programs/systems.
Comfort level working in and/or learning to work in a Mac environment.
Experience with databases.
Excellent administrative and organizational skills, including the ability to multi-task and manage competing priorities.
Excellent interpersonal and communication skills, diplomacy, tact, good judgment, and the ability to handle confidential information with discretion.
Ability to work effectively with a diverse group of people and across organizational boundaries.
Demonstrated ability to work independently and resourcefully with minimal supervision, exercise independent judgment, and to take initiative.
Keen attention to detail and demonstrated ability to analyze and solve problems while completing tasks under tight deadlines.
Editing and proofreading skills.
Proven dependability and record of reliable and punctual attendance.


Associate or Bachelor’s Degree.
Experience in resource development.
MIT experience or experience in a university setting.
Basic web maintenance skills.
Knowledge of MIT fundraising environment a plus.

Physical Requirements:

Ability to lift and carry up to 30lbs
Ability to move supplies and event-related materials campus-wide, including up and down stairs

Full/Part Time

Full Time




Closing Date

How to Apply


Apply online at:

Applications must include cover letter and resume. Priority will be given to applications received by November 8th, 2019; position open until filled. MIT is strongly and actively committed to diversity within its community and particularly welcomes applications from qualified women and minority candidates. Professionals who enthusiastically embrace the empathy, courage, self-reflection and respect of a multi-cultural, diverse and inclusive workplace, and who strive to incorporate those values in their work and interactions are encouraged to apply.


2019-10-08 |  Quick link to this job