Job Details

To page through the job listings requires cookies. You do not appear to have cookies enabled for this website.

Department Administrator, Boyden Library (Foxborough)

Town of Foxborough is seeking qualified applicants for the position of Department Administrator in the Boyden Library. This is a 35 hours position and is responsible for accounting, record keeping and administrative work to support the operations and activities of the Boyden Library; its staff. Director and Trustees. 

Duties include but are not limited to: Oversees office procedures and provides administrative support to the
Library Director. Process payroll for approximately 20 staff members and maintains personnel records;
maintains and submits statistical reports. Manages all Meeting Room bookings using an online booking system.
Manages subscription and renewal data for all library business services, databases, standing orders, newspapers
and periodicals. Coordinates supplies, furnishings and equipment orders. Attends all meetings of the Boyden
Library Board of Trustees in order to record minutes. In the absence of the Library Director, attends the Town
Manager monthly Department Head meetings.
Develops and administers an expanded fund accounting system for all library staff materials purchasers.
Manages cash receipts for public photocopying and printing; prepares cash turnovers for town. Serves as liaison
to the Finance Department. Resolves billing and payment issues with all vendors. Reconciles library accounts
with Finance Department.
Conducts daily tally of all income from Adult and Children’s Room circulation desks; post monies due to Town
and Friends of Boyden Library; prepare deposit of library revenue; once a month include in turnover all public
printer income and post. Prepares turnover of receipts from gifts, material replacement and fines; prepares
turnovers to Friends of Boyden Library. Processes invoices; assists with budget preparation; monitors funds;
provides information to library staff; prepares monthly and financial reports to Board of Trustees. Prepares
correspondence; answers telephone calls; provides assistance to vendors; processes mail; maintains supplies.
Performs similar or related work as required, directed or as situation dictates. Regular attendance at the
workplace is required.

Qualifications

High School education; Associate’s degree in related field desirable; two to three
years of progressively responsible office experience; or any equivalent combination of education and
experience. Thorough knowledge of office procedures, library procedures, municipal procedures, practices and
terminology. Ability to organize time and to work independently, multitasking, computing and accomplishing
tasks. Ability to maintain detailed statistics, records, and clerical records. Ability to communicate effectively with
the public, coworkers, other employees, other departments, officials, and other agencies. Familiarity with library
operations and software. Ability to maintain detailed budget accounts, financial records, and clerical records.

Full/Part Time

Full Time

Education

NA

Salary

$27.36-$33.35/hour

Closing Date

December 9, 2019

How to Apply

Application instructions: Please send a cover letter and resume to hr@foxboroughma.gov . Application deadline
is December 9, 2019.

Posted

2019-11-25 |  Quick link to this job