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Archives Assistant (part-time contractor), Framingham State University (Framingham)

Company Description:

Framingham State University is a vibrant comprehensive liberal arts institution located in the MetroWest suburbs of Boston, which integrates an academically challenging liberal arts education with workforce preparation programs. FSU takes pride in empowering student success by providing a superior education, leading research and innovation opportunities, and a strong first-year experience.

Founded in 1839, FSU enrolls about 4,000 undergraduates and 1,500 graduate and professional students. FSU offers 36 bachelor's degrees with 57 specialized concentrations, 63 minors, and 24 master's degree programs, in a highly personalized teaching environment. FSU employs more than 330 faculty members, 89% of whom have terminal degrees.

FSU is deeply committed to inclusive excellence, encourages a supportive, diverse and collaborative learning environment, and provides a culturally relevant education. FSU is honored to be a five-time recipient of the INSIGHT into Diversity Higher Education Excellence in Diversity (HEED) award and the only public institution in Massachusetts to be recognized in 2019. FSU also belongs to the Howard Hughes Medical Institute (HHMI) Inclusive Excellence community, providing national leadership in science education and exploring strategies that will lead to more inclusive science education. FSU encourages applications from persons who share our commitment to promoting a welcoming and inclusive community.

Our founding motto, "Live to the Truth", was said at the end of each class by beloved first principal, Cyrus Peirce, who sought to discover and teach "the truth" - "truth in theory and principle,...truth in spirit and motive,...truth in manner and form,...truth intellectual and truth moral." Principal Bagnall found this motto "speaks of sincerity of spirit,...of intensity of effort, of resolution to succeed, of joy in achievement." "Live to the Truth" continues to guide our institution in practice and endeavor. FSU seeks employees who share in this quest for truth and commit to living it fully.

Visit to learn more about employment opportunities at Framingham State University

Job Description:

The Archives Assistant works under the direction of the Archivist/Special Collections Librarian to provide support to the Framingham State University Archives, by assessing, accessioning, organizing and processing existing and incoming collections. The Archives Assistant will assist with the re-housing and reorganization of the University Special and Archival Collections.


•             Assists with arrangement and description of unprocessed archival collections;

•             Prepares and updates current and new finding aids utilizing DACS and EAD;

•             Creates preliminary inventory and container lists of new and existing collections;

•             Performs processing and basic preservation assessments for University Archival Collections;

•             Performs tasks such as data entry, filing, scanning as it relates to the Archives;

•             Assist with creation and installation of future exhibits within the University Library;

•             Assists with reference inquiries both written and in person;

•             Ability to analyze and identify archival materials having sensitive content that may require restrictions or transfers to proper departments;

•             Assists with web page planning and updating;

•             Works on other projects under the direction of the Archivist/Special Collections Librarian.




•             MLS/MLIS or candidate from an ALA-accredited institution, with a concentration in Archives, or equivalent combination of education and experience

•             Demonstrated knowledge of archival theory and practice, including experience processing archival records

•             Knowledge of relevant standards such as DACS and EAD

•             Detail oriented

•             Ability to work independently and collaboratively

•             Experience using word processing, spreadsheet and database software

•             Excellent organizational skills and ability to plan, coordinate and implement complex projects


•             Advanced degree

•             Up to two years of professional level experience in a special collections or archives environment

•             Ability to make logical decisions and to identify hierarchical relationships elements of a collection

•             Experience handling fragile archival and photographic materials and in selecting proper preservation housing and treatment

•             Ability to lift 40lb boxes and work in sometimes dusty environment

•             Experience with social media

•             Experience with Archival scanning and proficiency with Photo Shop

Additional Information:

This is a part-time non-benefited, contract position, not to exceed 18 hours per week. The scheduled hours flexible, based on operational needs. The pay rate is $16 per hour.

Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions.

Framingham State University is an equal opportunity/affirmative action employer.

Members of underrepresented groups, minorities, women, veterans, persons with disabilities, and all persons committed to diversity and inclusive excellence are strongly encouraged to apply.

Application Instructions:

Candidates must apply online using the "APPLY NOW" link (located at the bottom of this page) by submitting (1) a cover letter, (2) resume, and (3) the names and contact information for three professional references.

For full consideration, application materials must be received by February 10, 2020. The position will remain open until filled.

Framingham State University only accepts application materials through our online application system. We are unable to accept application materials through mail, email, fax, or hand delivery. If you experience technical issues with the online application process, please submit a helpdesk ticket.

Framingham State University understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance, please contact the Human Resources Office at 508-626-4530 or

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Full/Part Time

Part Time




Closing Date

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2020-01-28 |  Quick link to this job