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Founding Research Collection: Project Manager/Consultant, Boston Public Library (Boston)

The Boston Public Library (BPL) is seeking an experienced, detail-oriented project consultant to develop, implement, and oversee completion of a major initiative to clean, inventory, catalog, store, and provide access to hundreds of thousands of the library’s most significant research holdings. The purpose of the project is to ensure the long-term preservation of these important materials and facilitate widespread public discovery and access. 

This work will take place primarily at the Central Library in Copley Square and the library’s offsite storage facility in West Roxbury. It is expected that components of this project will be conducted over several years and require contracts with external vendors. All project plans, milestones, and deliverables will be developed in close collaboration with BPL staff.

The library has received significant funding from external donors to underwrite this project. This work represents a major philanthropic investment in the library; this is a high-profile project that has already received substantial public and media attention.

SCOPE OF WORK: The project manager will be responsible for developing detailed project plans, identifying and overseeing vendors, leading coordination efforts, managing the project schedules, and ensuring completion of the cleaning, inventory, electronic cataloging and storage & patron retrieval plan for approximately 150,000 volumes of the Founding Research Collection. 


Demonstrated experience with complex project planning, scoping, budget setting, and cost tracking.

Significant experience with vendor management, contracts, and procurement processes.

Proven ability to work with a wide variety of stakeholders and provide appropriate information for varying audiences, both in writing and in person. 

Working knowledge of library collection arrangement and description practices; experience working with rare and unique materials desirable but not required. 

Demonstrated knowledge of the tools and resources available to organize, track, and share information in a library setting, including experience with relational databases and datasets, inventory systems, and principles of discovery.

Understanding of basic preservation and handling techniques for rare and fragile items desired.

Strong oral and written communication skills.

Demonstrated ability to adapt to new or changing circumstances.

Ability to work collaboratively and proactively with various advisory groups and levels of staff in a team environment.

Careful and meticulous attention to detail.

Ability to execute library policy.

Full/Part Time





$200,000.00  / other

Salary Notes

The projected is expected to start in September 2021 and anticipated to last two years. Budget not to exceed $200,000.

Closing Date


How to Apply

APPLICATION PROCESS: Proposals are solicited from vendors through the City of Boston’s Procurement process (select “Go to Supplier Portal” button): There are six documents for this project accessible through that portal:

Part A: Introduction, general notice, deadlines, and submission requirements

Part B: Detailed project description, scope, timeline, budget, and deliverables

Part C: Selection criteria

Part D: Information and conditions

Part E: Contract terms

Part F: Standard contract document forms

The City of Boston is committed to ensuring that vendors who work on the City’s behalf utilize procurement practices that are fully open to the inclusion of small and local businesses, including Small Local Business enterprises, Minority Business Enterprises, Woman Business Enterprises, and Veteran-Owned Small Business Enterprises.

WALK-THROUGH: A walk-through of the project site will take place on Tuesday, August 3, 2021, 9:30am Boston time, meeting at the Copley Library, 700 Boylston St, Boston, MA.  The walk-through is highly suggested but not mandatory: please note that preregistration is required through (2 persons maximum per proposal response).

SUBMISSION DEADLINE: Proposals shall be due or submitted before 4:00 P.M., Boston time, Monday, August 16, 2021.

QUESTIONS: Submitting questions via email is the sole vehicle for communicating with the BPL regarding this event. Direct all questions regarding this event via email to Jane Sproul at The subject line of any email communication must be labeled “EV00009473, BPL Research Collection Consultant–QUESTIONS.” Deadline for Questions: Friday, August 6, 2021 at 4:00pm Boston Time.


2021-07-21 |  Quick link to this job