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Library Assistant Director, Scituate Town Library (Scituate)

This position is a 35 hour per week benefited position with the Scituate Library Department. The job description is below.

The position is a Grade 2A/Step 1 ($1,209.21/week) and is covered under the terms of the SEIU 888 AMP collective bargaining agreement. Schedule and shifts to be determined, but evenings and one weekend day every fourth weekend will be required.

Statement of Duties

The position involves assisting the Director with planning, implementing, and managing library services in accordance with established principles and policies of library operation, local policies and procedures, and pertinent local, statewide, and national laws, regulations, and practices.  In conjunction with the Director, the Assistant Director participates to a substantial degree in formulating and determining policies for presentation/recommendation to the Board of Trustees. The Assistant Director is particularly responsible for managing the Technical Services Department, as well as overseeing all library technology and electronic services. The Assistant Director also serves as Acting Director in the Director’s absence. 

Supervision

Works under the general direction of the Library Director.  This position relies on the guidance and consultation of the Library Director for administrative functions but also performs independently without direction, exercising sound judgement and initiative.

Performs professional library duties of a complex and responsible nature involving the administration of library operations, and assisting the Library Director in designated areas of administration, planning and daily operations. 

Has access to confidential information, which requires the application of appropriate judgement, discretion and professional protocols.

Job Environment

Work at this level consists of varied work assignments, some of which involve non-standardized tasks, procedures and techniques, requiring evaluation and analysis.  Problem solving with patrons may require considerable effort and independent judgment on occasion.

Errors could result in loss of town appropriated funds, lower standards of service, loss of confidence by the general public and adverse public relations for the town.

The Assistant Director has frequent contact with the public.  Other contacts include state and regional library associations, other town employees, community organizations, vendors, other government agencies, schools and teachers.  Contacts occur either in person or by phone in order to provide assistance. Contact could be written, over the phone or by email or text.  May be required to work beyond normal business hours on weekends and evenings. The Assistant Director also serves as backup to the Director in case of emergencies, and in the absence of the Director is expected to respond to emergencies in a timely manner. This may include issues that arrive before or after library hours, on weekends, and on holidays.

Essential Functions

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.  

·         Assumes and performs the duties of the Director in the Director's absence, ensuring managerial, financial and operational continuity, reporting to the Director and answerable to the six-member elected Board of Library Trustees.  Assists Director in administering all library services and programs; supports,  mentors and monitors operations of the library departments. 

·         Provides leadership to identify, assess, recommend and implement equipment and emerging technologies that increase and enhance access to library resources and services. Works with the Senior Library Technician to maintain an up-to-date inventory of library computers and equipment.

·         Maintains and supports staff and public computers and printers. Diagnoses equipment problems and solicits assistance from town’s IT Department when needed.

·         Responsible for planning and conducting training for the staff in use of automated system and the public in technology related areas. Represents the library at consortium and regional technology meetings. Assists in community outreach programs with an emphasis on computer and technology classes.  

·         Responsible for Technical Services operations in the library.  Plans, directs, and manages acquisitions, cataloging, classification and processing of all library materials, including digital content.  

·         Manages Technical Services staff that orders, catalogs, and processes library material and the automated functions of the library system.  This work involves placing orders for library materials, including digital content, and receiving, checking shipments, cataloging material and making materials shelf-ready. Ensures that the ordering and display of materials, and the development of programming, is consistent with the diversity, equity and inclusion goals of the Library and the Town.

·         Works directly with a Library Technician to ensure materials are ordered, processed, and cataloged as needed. Maintains and inventory of processing supplies in coordination with the Library Technician, and orders supplies as needed in conjunction with the Senior Library Tech.

·         Manages library operating and collections budgets. Holds regular meetings with collection managers to ensure funds are being spent in a timely and appropriate manner. Works with Director to ensure operating budget is on track for fiscal year expenditures, appropriate materials spending levels are being maintained, and evaluating and prioritizing budgetary needs in conjunction with the Library Director.  Assists in fiscal year budget preparation. Recommends to the Library Director an annual budget for IT expenditures. 

·         Assists with yearly state reports, including ARIS and State Aid to Public Libraries. 

·         Creates and maintains emergency manual and updates on-line Disaster Plan as needed.  Chairs the Disaster Planning Committee.  

·         Responsible for overseeing personnel matters within the library in conjunction with the Director, including compliance with state and town requirements.  Coordinates Trustee compliance as well.  

·         Monitors hardware and software specific to the library; works with Windows computers as well as laptops, iPads, e-Readers, mobile phones and other devices. Configures proprietary library software and hardware and troubleshoots problems; participates in and coordinates with regional network (OCLN) as needed, including submitting help desk tickets on the library’s behalf as needed. 

·         Writes monthly statistical and narrative reports concerning the Technical Services Department; reports as required by the Library Director. Attends Trustee meetings as needed, including in the absence of the Director, and attends a minimum of two Foundation and Friends’ meetings per year. 

·         Responsible for weekly payroll process. Responsible for the accurate and timely submittal of weekly time sheets.   Prepares payroll change forms and other required town forms for personnel.

·         Monitors and assists the Library Director with facility maintenance needs; requests services as required; handles concerns as they arise to ensure proper cleaning and maintenance of the building.

·         Collaborates with the Library Director on developing and maintaining a Library Technology Plan; actively seeks grant funding possibilities, grant writing and related activities.

·         Is thoroughly familiar with the library’s vision, mission and strategic plan, and serves in an active capacity to assist the library in achieving its goals; collaborates with other managers as needed, with the clear understanding that all library departments work together as multiple parts of one unit. 

·         Assists Library Director with Strategic Planning process (as required by the state every five years). 

·         Performs special projects and related responsibilities as required and assigned.

·         Assists staff and patrons with computers, technology troubleshooting, printing, etc.  Organizes basic computer instruction and 1:1 computer tutoring by appointment.

Qualifications

Education and Experience

Master’s Degree in Library and Information Science, i.e. from an ALA-accredited program, is required. At least three (3) years to five (5) years’ experience working in progressively responsible positions in public libraries.

Knowledge, Ability and Skill:

Knowledge

Thorough knowledge of library science and library services with an emphasis on library administration; library policies and procedures; basic reference sources in subject area, research technique reader interest levels, publisher and dealer practices, and methods of library supply resources.  Thorough knowledge of data processing and automation systems effecting administrative and library services, especially computer applications and the internet.  Thorough knowledge of library-specific technology, apps, and software.  

Ability

Ability to supervise others, evaluating their performance, training them and administering discipline as needed; handle a great many details, some simultaneously, with accuracy; communicate effectively with others, both orally and in writing; research information for a wide variety of library users; create goals and provide leadership for subordinates.  

Physical and Mental Requirements

Work is performed in an office setting, subject to quiet to moderate noise.  Up to 2/3rd  of the time is spent standing, walking, sitting, stooping or reaching with hands and arms.  Up to 2/3rd of the time is spent using hands to manipulate objects, tools, or controls and to reach with hands and arms.  The employee is frequently required to sit, talk and hear.  Frequently required to lift up to 10 pounds, occasional lifting is required up to 30 pounds, seldom does the Employee lift up to 60 pounds.  Normal vision required.  Equipment operated includes automobile, light equipment, hand tools, computers and various office machines.

Full/Part Time

Full Time

Education

MLS/Masters

Salary Range

$62,879.00 - $76,610.00  / year

Salary Notes

Union position with 9 steps.

Closing Date

How to Apply

Please submit Town employment application, cover letter, resume and three references to HR@scituatema.gov or via mail to Human Resources, 600 Chief Justice Cushing Highway, Scituate, MA 02066. AA/EEO/ADA.

https://www.scituatema.gov/sites/g/files/vyhlif3781/f/pages/scituate_employment_application_june_2018_1.pdf

Posted

2021-08-10 |  Quick link to this job