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Manuscript Processor, Phillips Library, Peabody Essex Museum (Rowley)


The Phillips Library at the Peabody Essex Museum is one of the oldest libraries in the country and holds a significant proportion of material that is unique or rare. Its collections include manuscripts, books, pamphlets, newspapers, photographs, maps, broadsides, and ephemera–a combination of primary and secondary sources that establishes the Phillips Library as a rich and productive location for research and discovery.

The Library seeks a temporary, part-time Manuscript Processor for a term of approximately one year at 14 hours per week. This position’s primary responsibility is to process the Bates & Co. and Carleton Norwood Company collections–totaling about 55 linear feet– to make records of a century of maritime history publicly accessible for research. Core duties include arranging, describing, preserving, rehousing, and creating finding aids according to industry and local standards and best practices. Candidates must be detail-oriented, self-motivated, and comfortable working independently and in a small team environment. 

The work will take place at PEM’s Collection Center in Rowley, Massachusetts.

Specific Responsibilities

Arrange and process archival collections according to industry standards
Follow established protocols for handling fragile documents, photographs, publications, and other archival materials
Perform light preservation as needed
Create finding aids in ArchivesSpace
Update MARC records
Track, monitor, and report progress of the project
Other duties as assigned



May include a bachelor’s degree, relevant Masters degree, or combination of education, training and experience that provides the requisite knowledge, skills, and abilities.

Please note that training can and will be provided to successful candidates for some required experiences and abilities listed below.

Experience and Abilities

Experience with creating finding aids 
Knowledge of industry terminology and standards, including DACS and MARC
Knowledge of controlled vocabularies
Experience with these software packages and platforms preferred:
Microsoft Office
Google Suite
Knowledge of basic preservation techniques for paper-based collections
Must be detail-oriented and self-motivated, and able to work independently and to work collaboratively in a small team environment
Strong organizational and time management skills
Ability to communicate effectively, verbally and in writing
Reliable transportation required

Full/Part Time





$20.00  / hour

Closing Date

How to Apply

Apply here:


2021-08-25 |  Quick link to this job