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Collections Manager & Registrar, Revolutionary Spaces (Boston)

Position: Collections Manager & Registrar

Supervisor: EVP, Museum Experience

Type: Full-time; Exempt

Salary Range: $55,000 - $62,000 annually

Organization Overview

Formed in January 2020, Revolutionary Spaces is a new organization on Boston’s civic and cultural landscape. Our mission is to bring people together to explore the ongoing American struggle to create and sustain a free society as singularly evoked by the two national treasures we care for -- Boston’s Old South Meeting House and Old State House. 

Through community partnerships, contemporary forms of storytelling, and important civic conversations, Revolutionary Spaces strives to bring people together to explore the history and continue the work of democracy that took shape in these buildings, located two blocks from each other in the heart of downtown Boston. We are dedicated to creating experiences for our audiences that not only deepen understanding of the past, but also provide a fresh perspective on the world we live in today and help us create new ideas and tools to build a more just and equitable tomorrow. 

Revolutionary Spaces is an equal opportunity employer. We center our work on the following values:  

●         Inclusion: We are dedicated to diversity, equity, and inclusion and ensuring accessibility on multiple dimensions.  

●         Relevance: We are dedicated to creatively linking lessons of the past with the interests and concerns of Boston’s diverse communities today.  

●         Boldness of thought: We address challenging topics and promote understanding in response to controversy.  

●         Engagement: We encourage people to engage, add their voices to today’s debates, and collaborate with others to discover new ways of thinking. 

Position Summary

The Collections Manager & Registrar is responsible for the care of Revolutionary Spaces’ artifact, archives and library collections.  Reporting to the EVP of Museum Experience, this role will play a key role in helping to integrate and set long-term direction for the care of the collection, which combines the holdings of the Bostonian Society and the Old South Association, our predecessor organizations that were among the first 19th century historic preservation organizations.     

The baseline responsibilities of the position include overseeing the documentation, storage, preservation, handling, and responsible display of objects, as well as managing outside requests for research access and loans.  A major priority for this position is to create the high level of intellectual control necessary to pursue the long-term reshaping of the collection to better align with the new institution’s mission.     

An entrepreneurial mindset, excellent project management skills, and an ability to work both independently and in a team setting are essential.

Primary Job Responsibilities

The Collections Manager & Registrar will work with executive leadership and the Collections Committee to help set a long-term agenda that will allow the organization to: 

●         Revise core collections policy to meet the needs of the combined collection including documentation, access and care

●         Develop strategy to digitize current museum collections, with special attention to the Old South Association collection

●         Create process to establish a Collections Plan to guide the reshaping of the integrated collection 

●         Assess overall conservation needs and set priorities

●         Conduct evaluation of collections management software 

●         Help develop a long-term strategy for priority collections research areas

●         Increase visibility of collections by presenting occasional gallery talks and developing content for social media 

●         Evaluate possible deaccessions, and manage the disposal of objects accordance with collection management policy.   

The Collections Manager is also responsible for the following core set of activities:


●         Integrate collections documentation into a cohesive whole and maintain collections records, including the collections database and object files

●         Oversee accessioning and deaccessioning processes based on best practice, as directed by the collection management policy.  

●         Administer both incoming and outgoing loans, including loan and other registration forms, condition reports, packing, shipping, receiving and insurance


●         Manage on and-offsite storage facilities including security, access environmental conditions, pests, and safety

●         Work with the Manager of Facilities and Historic Preservation to set and monitor appropriate climate control standards in the buildings, as well as to develop and implement an integrated pest management plan throughout all museum sites including buildings, exhibitions spaces and storage facilities

●         Plan and execute future moves of the collection from offsite storage to locations on the Revolutionary Spaces campus 

Collections Care & Conservation 

●         Identify conservation and stabilization needs of objects in the collection, and supervise any required remediation work 

●         Maintain the disaster plan for collections and serve on the internal disaster response team

Handling and Display

●         Oversee installation and de-installation of exhibits, including work with designers and preparators for case and gallery displays mounts

●         Ensure compliance with loan arrangements with other institutions

●         Care for objects on display in galleries 

Research Access

●         Respond to loan, research and publication request related to the collections

●         Supervise access to the collection for study, exhibition and research

●         Manage and negotiate rights and reproductions

●         Ensure online access to collections database is maintained

Grant Writing support

●         Collaborate with the Development Department to create proposals and grant applications 


●         Develop annual budgets for the care and management of the collections, library and archives as well as special collections projects

●         Train and supervise outside consultants, part-time staff and collections interns

●         Work with finance department to ensure appropriate insurance coverage


Desired Skills and Qualifications

●        A minimum of 5 years of experience in collections management and direct object care; experience with libraries and archives a plus 

●        Master’s degree in museum studies or a related field, or equivalent experience 

●        Understanding of best practices in collections care 

●        Facility with collections database software (Re:discovery preferred) and digital asset management systems

●        Experience with object preparation, exhibit fabrication, and display techniques

●        Highly skilled in project management and committed to collaboration

●        Excellent written and oral communication 

●        Familiarity with the budgeting process

●        Valid driver’s license

Physical Requirements

The work of this position takes place both in a regular office environment and at a historic site. Some staff offices are located on the third floor of a 300-year-old historic building without an elevator. As a result, the candidate should be able to carry objects weighing up to 50 pounds up and down the stairs.

Full/Part Time

Full Time



Salary Range

$55,000.00 - $62,000.00  / year

Closing Date

How to Apply

To apply or inquire about your application, please email


2021-10-01 |  Quick link to this job