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Assistant Director for Human Resources, Libraries, Cambridge Public Library (Cambridge)

DEPARTMENT:                              Library

JOB CODE/POSITION #:               M406-702

CIVIL SERVICE:                               Non-Civil Service

HOURS OF WORK:                        37.5 hours per week, generally 8:30 a.m. to 5 p.m. Monday through                                                                         Friday; Schedule will also include occasional evening and weekend                                                                   hours for meetings and special events.

UNION AFFILIATION:                    None

ESSENTIAL DUTIES & RESPONSIBILITIES:

Under the direction of the Director, the Assistant Director for Human Resources maintains and improves the Library’s human resources capability by planning, implementing, and evaluating recruitment, performance management, operations improvement and human resources policies, programs, and practices that impact the Library’s staff all through a crucial lens of diversity, equity, and inclusion.  

·       Oversee full life cycle recruitment and selection process; work with managers to identify needs, source candidates, interview/assess candidates, complete job offer process and on-board new employees

·       Lead the Library’s continuous improvement efforts; identify opportunities to upgrade (or make unnecessary) HR processes or practices

·       Interpret City and Library policies for staff; coordinate with the City Personnel Department on benefits, compensation, labor relations, worker’s comp and other areas that impact the Library

·       Act as resource to all staff on questions and concerns 

·       Supervises Human Resources Coordinator, acting as a guide in helping to oversee and resolve payroll, leave accrual, employment verification, staff coverage, paperwork, and other HR administrative areas

·       Coach managers on effective management skills; provide counsel on providing timely feedback; create disciplinary action and performance improvement plans

·       Support Library operations by reviewing staffing and schedules and helping to resolve issues or recommend improvements 

·       Oversee Intermittent Senior Substitutes including regular communications, feedback, and performance evaluations 

·       Oversee bargaining and implementation of union contracts and collaborate with union representatives to resolve issues

·       Oversee performance management process; work with managers to complete effective annual performance evaluations, develop remedial plans as necessary, recommend merit increases or position upgrades

·       Ensure all job descriptions are up to date in terms of responsibilities, outcomes, and core competencies.  Work with managers to ensure that each employee understands expectations for performance and behavior

·       Develop and implement a staff development process; work with individual staff on self-assessment and skills gaps, implement formal and informal training, mentorships, and coaching that allow staff to succeed in their current roles or move into new ones

·       Oversee tuition reimbursement, loan scholarship, and other professional development programs and budgets 

·       Responsible for oversight of staff events including annual Staff Development Day and Staff Appreciation Dinner 

·       Conduct exit interviews with staff members who leave the Library; analyze data and make changes or recommendations 

·       Ensure legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings

·       Maintain all human resource records

·       Serve as a fully engaged member of the Library’s leadership team; attend library and community events, represent the Director/Library at meetings and conference

·       Perform all responsibilities always through a lens of equity, diversity, inclusion, and anti-racism. Actively show commitment to these values 

Any other duties required by the Director for the good of the Library
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Qualifications

MINIMUM REQUIREMENTS: A Bachelor’s Degree in a relevant subject and a minimum of 6 years’ progressively responsible professional human resources experience. In exceptional instances, specialized education, training, and/or experience may be substituted for part of the educational requirement.

Knowledge of human resources management principles and practices; Extensive experience and skills in recruitment, employee and labor relations, performance management, and coaching; Demonstrated organizational and managerial skills necessary to lead, manage, and motivate staff; Ability to multi-task and respond promptly to urgent situations; Excellent problem solving skills; Relationship building skills; Effective oral and written communication skills; Experience developing creative staff development programs; The City of Cambridge’s workforce, like the community it serves, is diverse.   Applicants must have the ability to work and interact effectively with individuals and groups with a variety of identities, cultures, backgrounds, and ideologies. Proven leadership ability; Knowledge of librarianship is desirable.



PHYSICAL DEMANDS: Ability to sit and use computer workstation, including keyboard and visual display terminal, for extended periods of time. Must be able to pay close attention to details and concentrate on work. Time management ability to set priorities in order to meet assignment deadlines. Sufficient clarity of speech and hearing or other communication capabilities to communicate effectively. Sufficient vision or other powers of observation to read electronic and printed materials. Sufficient manual dexterity to type and enter data. 

WORK ENVIRONMENT: Work is performed primarily in an indoor shared office setting at the library. Normal office exposure to noise, stress, and interruptions. May attend and participate offsite in continuing educational programs designed to keep abreast of changes. 

Full/Part Time

Full Time

Education

BA/BS

Salary Range

$105,509.00 - $125,708.00  / year

Salary Notes

plus excellent benefits

Closing Date

RESUME & COVER LETTER REQUESTED BY 01/25/22 POSITION IS REMAIN OPEN UNTIL FILLED

How to Apply

APPLICATION PROCEDURE: Internal applicants submit a job bidding form and 2 copies of both your resume and cover letter; external applicants submit your resume and cover letter via email to: employment@cambridgema.gov or to the Personnel Dept, Room 309, City Hall, 795 Massachusetts Avenue, Cambridge MA  02139. Fax 617-349-4312. Resume and cover letter requested by 1/25/22. Position will remain open until filled.

THE CITY OF CAMBRIDGE IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER.  WOMEN, MINORITIES, VETERANS, MEMBERS OF THE LGBTQ+ COMMUNITY, AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY.  The City is committed to advancing a workforce culture of antiracism, diversity, equity, and inclusion. CITY OF CAMBRIDGE RESIDENTS ARE ESPECIALLY ENCOURAGED TO APPLY. 

Posted

2022-01-07 |  Quick link to this job