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Recruiting Coordinator (Temporary, 1 year), Cambridge Public Library (Cambridge)

HOURS OF WORK:                          

37.5 hours per week, 8:30 a.m. to 5:00 p.m. Monday through Friday; Schedule may also include occasional evening and weekend hours. Flexibility is desired.

UNION AFFILIATION:                      None

ESSENTIAL DUTIES & RESPONSIBILITIES:

Under the general supervision of the Assistant Director for HR, acts as recruitment coordinator, provides administrative support for all HR functions of the Library, coverage of the administration front office, excellent customer service, and assists on special projects and tasks as assigned. 

Source and recruit candidates through databases and social media such as LinkedIn and Indeed.
Coordinates hiring processes including posting positions, reviewing resumes, setting up interviews, corresponding with candidates and hiring managers, reviewing new hire paperwork, and conducting background checks.
Tracking recruiting activities and regular status updates.
Identifies opportunities for improving candidate experience and scheduling efficiency.
Assists with onboarding new hires. 
Provides exceptional service to internal and external customers but especially library staff; Acts as a positive, friendly, and approachable HR representative to all.
Liaises with the City Personnel and Payroll Departments on HR related tasks and works closely with them on necessary paperwork and tasks.
Interprets City and library policies and union contract provisions for staff; coordinates with the City Personnel Department on benefits, compensation labor relations and other areas that impact the Library.
Completes Human Resources related paperwork including City-required forms and memos for hiring, promoting, terminating, or changing staff information. 
Provides high level executive support to the Assistant Director and other Administrators as needed including managing calendars and correspondences.
Provides Administrative Office support including answering the phone, greeting visitors, filing, photocopying, and mailing, responsible for all employee filing.
Responds promptly and accurately to staff inquiries, elevating any concerns.
Responds to employment verification requests. 
Assists with patron and public service issues as needed.
Maintains strict confidentiality of all information.
Maintains current knowledge of applicable state and federal laws that impact employees and employers.
Any other duties as required for the good of the department and the Library.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Qualifications

MINIMUM REQUIREMENTS:       

High school diploma or high school equivalency required.  A Bachelor’s degree or coursework beyond the high school level is strongly preferred. 1+ years of recruiting coordinator or HR experience strongly preferred.  Familiarity with job seeker platforms (LinkedIn and Indeed, etc.)

Expert at Microsoft 365, especially Outlook and Teams; Previous recruitment experience desirable; Strong customer service experience/skills essential; Ability to write business correspondence and proofread the work of self and others with high degree of accuracy; Ability to multi-task efficiently and to focus while being frequently interrupted; Ability to be flexible and accommodating; Ability to communicate effectively, patiently and courteously; Ability to remain calm and clear-headed at all times and especially in emergency situations; Ability to follow oral and/or written instructions quickly and thoroughly; Ability to organize work, set priorities, use time effectively, work independently, and meet deadlines; Must be punctual and dependable; Ability to analyze and creatively solve problems related to the position in a positive manner.

PHYSICAL DEMANDS: Physically able to operate a variety of machinery and equipment, including office equipment; Ability to sit and use computer workstation for extended periods of time; Must be able to pay close attention to details and concentrate on work in an environment where there are constant interruptions; Sufficient clarity of speech and hearing to communicate effectively; Sufficient vision to read printed and electronic materials. 

WORK ENVIRONMENT: Work is performed primarily in an indoor shared office setting at the library. Normal office exposure to noise, stress, and interruptions. May attend and participate offsite in continuing educational programs designed to keep abreast of changes.

Full/Part Time

Temporary

Education

BA/BS

Salary Range

$59,767.00 - $74,685.00  / year

Salary Notes

Plus excellent benefits

Closing Date

RESUME & COVER LETTER REQUESTED BY 1/28/22 POSITION IS OPEN UNTIL FILLED

How to Apply

APPLICATION PROCEDURE: Internal applicants submit a job bidding form and 2 copies of both your resume and cover letter; external applicants submit your resume and cover letter via email to: employment@cambridgema.gov or to the Personnel Dept, Room 309, City Hall, 795 Massachusetts Avenue, Cambridge MA  02139. Fax 617-349-4312. Resume and cover letter requested by 1/28/22.  Position will remain open until filled.

THE CITY OF CAMBRIDGE IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. WOMEN, MINORITIES, VETERANS, MEMBERS OF THE LGBTQ+ COMMUNITY, AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY. THE CITY IS COMMITTED TO ADVANCING A WORKFORCE CULTURE OF ANTIRACISM, DIVERSITY, EQUITY, AND INCLUSION. CITY OF CAMBRIDGE RESIDENTS ESPECIALLY ARE ENCOURAGED TO APPLY.

Posted

2022-01-11 |  Quick link to this job