Job Details

To page through the job listings requires cookies. You do not appear to have cookies enabled for this website.

Head of Special Collections and Archives (Archivist), Haverhill Public Library (Haverhill)

This is a new position with infinite possibilities to curate, preserve, and increase accessibility to our large public history archive. The collection has been maintained by staff and contract archivists but this managerial level position will run the department and be responsible for updates, policies, and changes. Competitive salary, professional development funds, excellent vacation and benefits package, oversight of generous department budget and funding for special projects.

Job Summary
The Head of Archival and Special Collections Services (Archivist) is the department head for the Special Collections Department. Responsibilities include:  long-range planning, policy making for collection development, archival management, and preservation. The Archivist assists customers in their search for information, and cooperates with other area agencies in the preservation and interpretation of Haverhill local history. The Archivist should have comprehensive knowledge in best practices, technology, and the preservation and organization of materials—mainly paper based. 

The Archivist assists patrons in their search for information utilizing the Haverhill Public Library Special Collections. Helps to plan scheduling of Special Collections’ room. Represents Special Collections Department at management meetings. Reports on the collection to the Director, Board of Trustees, or other City officials when appropriate. Engages with vendors and outside specialists when needed. 

Prepares the Special Collections’ budget. Evaluates Special Collections services. Coordinates the activities of volunteers, staff, and interns in the Special Collections Department. 

Supervision Received

Works under the supervision of the Library Director and Assistant Director

Supervision Exercised

Supervises professional and support staff in the Special Collections Department; oversees staff, interns, volunteers, and pages assigned to the department; acts as de facto manager in absence of director and assistant director, supervises all subordinate staff when appropriate.

Major Duties and Responsibilities

1.  Assists all library visitors in the use of the library, including general questions, research, the Internet, electronic resources, readers’ advisory, and library computers and materials

2.  Lead staff in the review and evaluation of the collections, assessing all materials for retention, processing and cataloging, and the need for preservation

3.  Identify preservation issues and priorities for materials in all formats

4.   Establish guidelines for the treatment and handling of all collections

5.   Identify special housing and location needs for materials that require storage in flat boxes, materials that need to be restricted, and materials that require other specialized housing – especially films, videos, images, and sound recordings 

6. Conduct basic preservation, digitization, and reformatting activities for paper and photographic materials

7. Prepare a collection management policy that specifies future collecting priorities, accessioning and de-accessioning procedures, and guidelines and practices for physical maintenance of the collection

8. Assists library staff with patron problems and conflicts as they arise

9.  Works with the administrative staff to ensure safety and security of the public areas of the library

10.   Hires, trains, supervises, schedules, and evaluates department staff or volunteers

11.   Actively participates in all appropriate professional meetings, including staff meetings, meetings of Department Heads, Merrimack Valley Library Consortium, and others, as designated

Will work nights and weekends when appropriate, typical schedule will be 4 day shifts and 1 night shift Mon-Fri; will work 1 Saturday in 3; Sundays are mandatory from October-May, will work approximately 7 Sundays in a rotation during this period.


Knowledge, Skills, and Desired Abilities

1. Knowledge of print and electronic resources, familiarity with PastPerfect and similar products

2. Interest in and familiarity with mobile technologies and their use in delivering services

3.  Knowledge of archival trends and best practices

4.  Ability to meet people easily and get along well with others

5.  Ability to express one’s self clearly, concisely, and pleasantly in the English language in person, orally, and in writing

6. Ability to learn new skills quickly

7.  Ability to work with MS Office products, both for internal library use and for patron instruction

8. Ability to use new technologies, mobile devices, and social networking tools to communicate with library customers and colleagues

9. Ability to manage situations in a busy, service-oriented environment with tact, courtesy, initiative, resourcefulness, and good judgment 

10. Ability to work cooperatively as a team member

11.   Ability to work independently with minimal supervision

12.   Ability to use, or quickly learn, ILS (Symphony) and facilitate staff and public use of the ILS/catalog

Minimum Qualifications

1. Master of Library Science Degree from an ALA-accredited institution, or equivalent degree in History, Archives Management, Art History, or similar field

2. Three to five years’ experience in a public library or archives administrative position, preferably managing both professional and paraprofessional staff

3. Demonstrated facility and experience with the Internet, electronic databases, Microsoft Office products, and integrated library systems

4.  Demonstrated facility and/or experience working with the public in a diverse urban environment

5. Working knowledge of additional languages (French, Spanish, Latin) is a plus

Physical Requirements

Regularly required to bend, stoop, squat, and reach.  Must be able to push or pull a cart of library materials, to lift objects weighing up to 50 pounds, and to use a two-step footstool

Full/Part Time

Full Time



Salary Range

$55,000.00 - $70,000.00  / year

Salary Notes

Steps on City Pay Scale, starting step negotiable based on qualifications

Closing Date

Priority given to applications received by July 29th, open until filled.

How to Apply

Send resume and cover letter to: Sarah Moser, Director,

Please do not call about this job.


2022-07-06 |  Quick link to this job