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Manager of Finance and Operations, Cambridge Public Library (Cambridge)

JOB TITLE: Manager of Finance and Operations 
CIVIL SERVICE: Non-Civil Service 
HOURS OF WORK: 8:30 AM to 5:00 PM Monday through Friday. 
Must be available outside of normal business hours to address attend meetings, and assist with urgent or operational needs, for example to meet with contractors and facilities early on some days or to attend a City meeting in the evening. 
SUPERVISION RECEIVED: Reports to the Director 
SUPERVISION EXERCISED: Supervises the Financial Services support staff member. May supervise additional staff under the direction of the Director. 
DUTIES & RESPONSIBILITIES:   The Manager of Finance and Operations works with the Director to provide oversight of all aspects of the Department’s fiscal and facilities functions, with a primary focus on fiscal operations. This position is part of the Department’s senior leadership team. Duties include oversight of procurement/purchasing and facilities and capital planning oversight working closely with the Manager of Facilities. 
This position is responsible for fiscal management of the Department’s $17M operating budget and capital and IT budgets, including maintaining necessary financial controls. Serves as liaison to the City budget, finance, and procurement staff. This position also works closely with relevant library staff so that they clearly understand their responsibilities and tasks related to fiscal affairs. 
Specific duties include but are not limited to the following: 
Coordinate preparation of the annual operating and capital budgets, including all forms and presentation documents. 
Monitor, track, and analyze expenditures and revenues to identify trends affecting spending and revenue collections. Prepare various monthly, quarterly, and annual reports regarding income and expenditures. 
Provide technical assistance to staff in the preparation and/or modification of administrative transactions.  
Manage accounts payable, accounts receivable, and all other financial transactions. 
Oversee cash management for Department activities and maintain all financial records. 
Prepare monthly reconciliation of all Department financial records both internally and to the Finance Department and contractor records. 
Act as fiscal liaison to the Friends, Foundation, Massachusetts Board of Library Commissioners, and other granters. 
Manages related Department’s budget narratives, statistics, metrics, and fiscal/facilities strategic action plans 
Monitor compliance with all City and other financial policies, regulations and procedures. 
Conduct or coordinate periodic audits of internal Department financial activities as well as the performance and financial operation of Department contractors. Perform management analysis of workflow and financial and statistical reports regarding the Department’s operations. 
Manage Department purchasing and procurement activities, including identifying purchasing needs, preparing bid/RFP documents, reviewing bids and proposals, and recommending procurement decisions. 
Manage preparation and submission of requisitions, purchase orders, contracts, and other procurement documents. 
Track private donations from donors, grant funders, and the Friends of the Cambridge Public Library and Cambridge Public Library Foundation 
Continuously track the performance of vendors, contractors, and consultants, to monitor compliance with contractual requirements, manage quality delivery of goods and services, and identify upcoming procurement needs. 
Coordinate with staff who oversee Department personnel activities, including payroll, leave balances, and overtime. 
Anti-Racism, Equity, and Inclusion: Perform all duties with cultural awareness and humility, recognition of historic and institutional systems of oppression and their impact, and an active commitment to providing equitable services to marginalized or underserved populations in Cambridge. 
Train and supervise relevant staff. 
Any other duties as assigned. 


Overall Experience: Six or more years’ successful professional experience in business, financial, and personnel management with emphasis on revenue, budget, and procurement. Municipal government experience is a plus. 
Education/Certification: Bachelor’s degree in Business Administration, Public Administration, Finance or related field.  
Skills: Must be well organized and able to manage multiple responsibilities within a complex environment. Knowledge of fiscal operations, budget management, procurement, and/or personnel required. Knowledge of accounting and auditing procedures, systems for processing financial transactions, information technology, and communications highly desirable. Experience and facility with Microsoft Office software required; knowledge of PeopleSoft financial applications is a plus. Strong organizational, analytical, and planning skills. Demonstrated ability to exercise sound judgment, to work in a collaborative, team environment and to work in confidence with personnel and other sensitive information. Demonstrated ability to communicate clearly with a diverse range of people including contractors and staff at various levels. 
Demonstrated organizational and managerial skills necessary to lead, manage, manage change and motivate staff; Ability to plan, organize and administer fiscal operations and oversee facilities; Knowledge of human resources management principles and practices; Demonstrated problem-solving and analytical skills and attention to detail; Demonstrated oral and written communication skills; Desire and ability to serve colleagues with friendliness, tact, and diplomacy; Desire and ability to work in a large, urban public library that serves a wide diversity of people and is committed to equity, diversity and inclusion; Ability to set own priorities for work to be done, and to meet deadlines; Necessary attributes: maturity, tact, diplomacy, resourcefulness, creativity, initiative, adaptability, flexibility, dependability, ability to work well under pressure, ability to delegate work effectively. 
PHYSICAL DEMANDS: Work involves walking, bending, squatting, reaching, stretching, and traveling regularly to Cambridge City Hall. Ability to access, input, and retrieve information from a computer. Answer telephones and maintain multiple files, including financial ledgers and sensitive information. Must read and analyze large quantities of information. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 
WORK ENVIRONMENT: Work is performed primarily in an indoor office setting at the library. Normal office exposure to noise, stress and interruptions. May attend and participate offsite in continuing educational programs designed to keep abreast of changes. 

Full/Part Time

Full Time



Salary Range

$102,773.20 - $121,689.08  / year

Salary Notes

In Seven Steps

Closing Date

How to Apply

APPLICATION PROCEDURE: Internal applicants submit a job bidding form and 2 copies of both your resume and letter of interest; external applicants submit both your resume and letter of interest by 5pm on the closing date via email to: or to Personnel Dept, Room 309, City Hall, 795 Massachusetts Avenue, Cambridge MA 02139. Fax 617-349-4312 


2022-07-14 |  Quick link to this job