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Office Manager, Bridgewater Public Library (Bridgewater)

To Educate, inform, enrich and inspire!  That is our mission at Bridgewater Public Library ! We strive to create innovate opportunities that enrich the lives of Bridgewater residents as a center for information and discovery that inspires curiosity and leads to learning experiences for patrons of all ages.  We are looking for a dynamic Office Manager to join our Team and help us with our mission!

Under the general supervision of the Library Director or their designee, the Office Manager provides administrative and accounting support of all Library’s finances, processing and maintaining office and equipment supplies, document recordkeeping and compliance and building and fostering vendor relations. 

Essential Job Functions:

Preparing weekly payroll for the department. Reconciling employee monthly accrual balances. Preparing requisitions,  purchase orders and processing of special orders; process invoices for payment. Receives, reconciles, and records receipts  of library fines, trust fund and memorial donations; deposits funds. Maintaining and updating financial records for document retention and preparing financial reports for monitoring department expenditures and budget balances.   Prepare end of fiscal year reports reconciling balances for payroll and expense budget. Maintains archival accounting files and personnel records. Records and maintains receipt of goods and services and corresponds with vendors to reconcile       discrepancies. Schedules, promotes and collects statistics on adult programming and maintains accounts receivable for meeting room use. Schedules public display cases and gallery space. Performs public service duties in other departments as required by staff absences or volume of service demands. May attend conferences, meetings, and participate in continuing education.  May provide backup coverage when necessary. May undertake special projects,  committee work, and other tasks as needed at the request of the Library Director or their designee.

Qualifications

A Bachelor’s degree in a relevant field of study with three to five (3-5) years related work experience; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the position, college degree preferred. Successful candidate will have fundamental knowledge of accounting principles and financial reporting and have excellent customer-service skills with the ability to communicate effectively with the public, vendors and library staff. Candidate must exhibit attention to detail, be able to problem solve, and work independently.  Excellent computer skills a necessity.  Familiarity with Munis software and library experience is a plus.  

Full/Part Time

Full Time

Education

BA/BS

Salary Range

$29.51 - $38.72  / hour

Salary Notes

This position is a member of the Bridgewater Public Library Staff Association union

Closing Date

How to Apply

Please submit your letter of interest and resume via e-mail to: hr@bridgewaterma.org or by mail to Town Manager’s Office/Human Resources, REF: Library Office Manager, 66 Central Square – 2nd floor, Bridgewater, MA 02324. 

Resumes and applications will be reviewed when received.  Only applicants being offered an interview will be contacted. Position is open until filled. 

Posted

2022-08-02 |  Quick link to this job