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Assistant Director of Libraries, Framingham Public Library (Framingham)

POSITION:            ASSISTANT DIRECTOR OF LIBRARIES

DEPARTMENT:      LIBRARY

SALARY:               $96,536 - $119,101 Annual

HOURS:                 37.5 hours per week, some evenings required

The Framingham Public Library, a recognized leader in collaborative programming, located 20 miles west of Boston with a 53,000 sq. ft. Downtown Main Library, a 17,000 sq. ft. branch library, and a Bookmobile, seeks a dynamic and energetic Assistant Director of Libraries with the creativity, flexibility, and enthusiasm to lead our staff in delivering exceptional library services focused on access and equity.

Position Purpose: 

The Assistant Library Director is responsible for assisting the Director in the administration of the Library operations.

Work includes supervising and scheduling the work of employees, assessing and implementing policies and procedures, planning programs and events, and representing the Library at various meetings.

Assumes responsibility as department head during temporary absences of the Director.  Employee is required to perform all similar or related duties.

Nature and Purpose of Relationships:

Maintains collaborative, positive working relationships with co-workers, the public, groups and/or individuals such as civic leaders, peers from other organizations, and representatives of professional organizations. In close collaboration, with active communication, and under the direction of the Director, the employee serves as a spokesperson or recognized authority of the organization to advance and articulate library goals, policies, practices, procedures, regulations or guidelines in matters of substance or considerable importance. May be required to discuss controversial matters where tact is required to avoid friction and obtain cooperation.

Essential Functions:

(The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

Assists Director by analyzing policies, procedures and services; suggests actions necessary to achieve most efficient and effective results.

Facilitates communication between Library administration, staff and patrons; assesses impact of decisions on interdepartmental operations and relations.

With guidance from the Director, and in collaboration with Department Heads, community partners, and supporting organizations, manages Library Volunteer Program, interviews prospective volunteers, and creates and coordinates short-term youth job opportunities.

Schedules public service staff for summer hours and Sunday openings.

May author grants. Tracks and maintains library-wide grants and reports within the City system.

Assists Director in compiling data for annual reports. Responsible for collecting and submitting data for the ARIS (Annual Report Information Survey).

In collaboration with Graphics Team, reviews monthly newsletter and other Library publications.

Prepares weekly payroll for public service staff.

Works with Library Administrative staff, Human Resources, and other City staff to facilitate hiring process, and complete and schedule necessary hiring paperwork and procedures. Works with Director and other key staff to review applications and select candidates for interview.

Works with Library Administration and City staff to facilitate the onboarding of new personnel.

Reviews appropriate employees annually in collaboration with the Director.

Attends monthly meetings of Library Trustees and meetings of other City Boards and Committees as required.

Serves as Library’s representative to and as a member of the board of various organizations and committees.

Plans programs and events for the community based on needs or interests.

Responds to staff and patron suggestions, resolves patron complaints

Confidentiality:  In accordance with public records law, employee has access to collective bargaining negotiations, lawsuits, personnel files and confidential information of the department.

Accountability:

Consequences of errors or poor judgment may include missed deadlines, adverse public relations, monetary loss, labor/material costs and jeopardize programs.

Judgment: The work requires examining, analyzing and evaluating facts and circumstances surrounding individual problems, situations or transactions, and determining actions to be taken within the limits of standard or accepted practices. Guidelines include a large body of policies, practices and precedents which may be complex or conflicting, at times.  Judgment is used in analyzing specific situations to determine appropriate actions.  Employee is expected to weigh efficiency and relative priorities in conjunction with procedural concerns in decision making.  Requires understanding, interpreting, and applying state and departmental policies, rules and regulations.

Complexity:  The work consists of the practical application of a variety of concepts, practices and specialized techniques relating to a professional or technical field.  Assignments typically involve evaluation and interpretation of factors, conditions or unusual circumstances; inspecting, testing or evaluating compliance with established standards or criteria; gathering, analyzing and evaluating facts or data using specialized fact-finding techniques; or determining the methods to accomplish the work.

Qualifications

Recommended Minimum Qualifications:

Education and Experience:  Must have a Master’s Degree in Library Science, and five to seven   (5-7) years of Library administration and supervisory experience; or an equivalent combination of education and experience.

Knowledge, Abilities and Skill:

Knowledge:  Working knowledge of Library science and information practices and procedures.  Knowledge of personnel administration, grant writing, budgeting, purchasing, programming, and computer operations.

Abilities:  Ability to oversee Library operations and supervise employees, communicate effectively both orally and in writing, and to plan and prioritize tasks. Ability to access the internet to obtain information in support of department operations.

Skills: Skill in assessing the needs of the community, and developing programs and services to meet the needs of the community.  Skill in business administration, statistics, analysis, and budget administration.

Physical Requirements: 

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.)

Work is performed mostly in an office setting; hand-eye coordination is necessary to operate computers and various pieces of office equipment. Specific vision abilities required by this job include close vision and the ability to adjust focus.

While performing the duties of this job, the employee frequently is required to stand and talk or hear; use hands and fingers to handle, feel, or operate objects, tools, or controls and reach with hands and arms.

 The employee is occasionally required to walk; sit; climb or balance; stoop, kneel, or crouch.

 The employee must occasionally lift and/or move up to 40 pounds.

Supervision:

Supervision Scope:  Employee works under the general direction of the Director of Libraries.  Employee plans and carries out the regular work in accordance with standard practices and previous training, with substantial responsibility for determining the sequence and timing of action and substantial independence in planning and organizing the work activities, including determining the work methods.  The employee is expected to solve, through experienced judgment, most problems of detail or unusual situations by adapting methods or interpreting instructions to resolve the particular problem. Instructions for new assignments or special projects usually consist of statements of desired objectives, deadlines and priorities.  Technical and policy problems or changes in procedures are discussed with Director, but ordinarily the employee plans the work, lays it out and carries it through to completion independently.  Work is generally reviewed only for technical adequacy, appropriateness of actions or decisions, and conformance with policy or other requirements; the methods used in arriving at the end result are not usually reviewed in detail.

Supervision Received: Employee works under the general direction of the Director of Libraries.

Supervision Given: In collaboration and communication with the Director, the employee is responsible for the direct supervision of approximately (85) full time and part-time employees, with time spent assigning, checking and reviewing the work of subordinates. Supervisory responsibility includes direct accountability for work results. Employee is also responsible for assisting the Director in budget development and control for the department, and may act as the department head during absences.  A large number of employees are located in a separate location than the supervisor, and the workload is subject to fluctuations that can be planned for in advance.

Job Environment:  Work is performed in a Library setting.  Noise or physical surroundings may be distracting, but conditions are generally not unpleasant.  The employee is required to work beyond normal business hours in order to attend evening meetings and in accordance with the Library’s hours of operation.

The City of Framingham is committed to the ongoing pursuit of strategic diversity initiatives that help to position diversity, equity, and inclusion as central to municipality and community-wide excellence in the City of Framingham. In doing so, Framingham strives for a city culture and environment that fosters a true sense of belonging for all, provides opportunity for everyone to participate equally and fully in the city, their communities and neighborhoods in ways that helps to develop each individual's capacity to confidently and competently engage within and across difference. Given an evolving national context and the richness in the demographic and linguistic profile of our city, the City of Framingham has made a significant commitment to addressing and enhancing its community climate, culture and multiplicity of service capabilities as a city.

Full/Part Time

Full Time

Education

MLS/Masters

Salary Range

$98,467.00 - $121,483.00  / year

Closing Date

Open until filled

How to Apply

Please visit our website:

www.framinghamma.gov/jobs

The City of Framingham is an Affirmative Action Equal Opportunity Employer.

The City of Framingham is an Affirmative Action Equal Opportunity Employer.

Posted

2022-10-24 |  Quick link to this job