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Program and Event Coordinator, Cambridge Public Library (Cambridge)

Cambridge residents are especially encouraged to apply.Department:
Libraries
Job Title:
Program and Event Coordinator
Job Code:
M267-701
Civil Service Position:
Non Civil Service position
Union Affiliation:
None
Hours Per Week:
37.5 hours per week. Monday-Friday, 8:30am-5:00pm. A flexible schedule is required, including working evenings, Saturdays, and Sundays in support of programs and events.
ESSENTIAL DUTIES AND RESPONSIBILITIES: With input from Library Administration and Leadership Team, the Program and Event Coordinator plans a dynamic slate of library programs, events, and exhibits and ensures a positive experience for presenters and attendees.

Coordinate, plan, and execute public programs, events, and exhibits both in-person and online that advance the Library's mission, vision, values, and strategic priorities.
Liaise and build strong relationships with City departments, community groups, universities, book publishers; leverage those relationships to promote the Library as a destination for local, regional, and national talent, especially BIPOC authors.
Foster a culture that embraces change, innovation, and continuous improvement.
Manage event timelines and assigned budgets.
Coordinate with library staff and City departments to organize event logistics such as room setup, audiovisual equipment, live streaming, refreshments, book sales, presenter payment, and more.
May pick up, greet, and introduce presenters.
Extend the community's access to programming through recording and livestreaming technology and partnerships with organizations such as 22-CityView and CCTV.
Work with manager to develop and implement library publicity, marketing, and outreach.
Write promotional copy and coordinate with other staff to create and disseminate print and digital promotions.
Act as a primary contact for all room and program requests.
Use personal vehicle as needed in support of programs and events.
Communicate and apply Library policies and procedures; address and resolve patron issues.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Qualifications

Knowledge, Skills, and Abilities:

Knowledge and understanding of the Library's mission, vision, values, and strategic priorities.
Commitment to doing all work through a lens of diversity, equity, inclusion, and anti-racism.
Strong customer service skills and commitment to public service
Excellent written and oral communication skills, organizational and project management skills, with the ability to set priorities, attend to many details and meet deadlines.
Exemplary interpersonal skills, with the ability to foster teamwork and work collaboratively with peers and diverse groups of people from different departments and organizations. Sound judgment and problem-solving skills, with the ability to handle unexpected situations.
Proficiency and comfort with technology, including audiovisual equipment, booking software, and social media.
Flexibility to meet staffing needs during vacation periods and in emergencies.
The City of Cambridge's workforce, like the community it serves, is diverse. Applicants must have the ability to work and interact effectively with individuals and groups with a variety of identities, cultures, backgrounds, and ideologies.

PREFERRED QUALIFICATIONS:

A bachelor's degree or coursework beyond high school level is strongly preferred.
Personal vehicle and valid driver's license are strongly preferred.
Two years of experience in customer service, event planning, library programming and/or hospitality is strongly preferred.
Fluency in a language in addition to English is preferred.
 



PHYSICAL DEMANDS: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Able to operate a variety of machinery and equipment including office equipment such as computers, scanners, AV equipment, and mobile devices; Must be able to pay close attention to details and concentrate on work; Time management ability to set priorities in order to meet assignment deadlines.

WORK ENVIRONMENT: Works in assigned area, including office areas, training rooms, library and city locations including outside venues as necessary. Normal office exposure to noise and interruptions. Attends and participates in various programs as requested to enhance skills associated with the position. 

Full/Part Time

Full Time

Education

NA

Salary Range

$31.73 - $39.65  / hour

Salary Notes

In 5 steps

Closing Date

How to Apply

APPLICATION PROCEDURE:

Internal applicants submit a job bidding form and 2 copies of both your resume and cover letter; external applicants submit both your resume and cover letter via email to: employment@cambridgema.gov or to the Personnel Dept, Room 309, City Hall, 795 Massachusetts Avenue, Cambridge MA 02139. Fax 617-349-4312. 

THE CITY OF CAMBRIDGE IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, SEX, RELIGION, AGE, NATIONAL ORIGIN, DISABILITY OR ANY OTHER PROTECTED CATEGORY. WOMEN, MINORITIES, VETERANS, MEMBERS OF THE LGBTQ+ COMMUNITY, AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY. CITY OF CAMBRIDGE RESIDENTS ARE ESPECIALLY ENCOURAGED TO APPLY. AUXILIARY AIDS AND SERVICES, WRITTEN MATERIALS IN ALTERNATIVE FORMATS, AND REASONABLE MODIFICATIONS IN POLICIES AND PROCEDURES WILL BE PROVIDED TO QUALIFIED INDIVIDUALS WITH DISABILITIES FREE OF CHARGE, UPON REQUEST. The City is committed to advancing a workforce culture of antiracism, diversity, equity, and inclusion.

Posted

2023-01-25 |  Quick link to this job