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Head of the PIRC/Lead Archivist, CADM (Cambridge)


The Property Information Resource Center (PIRC) within Harvard University Planning and Design (HUPAD) is the principal archival repository for the records of Harvard University’s buildings and land. The PIRC actively works on behalf of the University to collect, organize, steward, and make accessible documentation from capital construction projects at Harvard University. PIRC collections and staff provide critical background research and material for campus planning, new construction projects, renovations, and maintenance to Harvard’s buildings.

The PIRC Manager will oversee all aspects of PIRC operations and its staff. Specific responsibilities include collections development, acquisitions, preservation planning, digitization projects, and leading process improvements. The Manager is a key liaison with university stakeholders in a dynamic and complex environment.

Position Description

Reporting to the Director of Planning Resources, Harvard University Planning and Design, this position’s duties will include:

-Provide leadership to PIRC staff consisting of full-time and part-time archives professionals
-Collaboratively develop team goals, and priorities in alignment with departmental goals.
-Benchmark services to ensure operational processes are meeting the needs of stakeholders
-Lead process improvement efforts for collection digitization, preservation, and maintenance in a proactive, team-oriented environment.
-Ensure the delivery of high-quality customer and reference service to clients comprised of architects, engineers, construction project managers, facility managers, planners, and the University community.
-Oversee workflows for reference, collections processing, and associated outreach, priorities, and goals.
-Help troubleshoot and ideate solutions 
-Effectively build relationships across a decentralized university
-Manage vendor selection, relationships, and payments
-Hire and train staff and student workers in the use and handling of collections.
-Oversee collection digitization projects
-Provide guidance on appropriate collections housing and storage of physical, and digital collections
-Oversight of the collections management system, The Museum System (TMS)
-Responsibility for collections-related record management processes - database, transmittals, recall, and life cycle of documents.
-Identify, explore, and implement standards and technologies to support the mission
-Tracks statistics and generates reports on operations.


-MLS / MLIS degree with a concentration in Archives Management, Certified Archivist credentials, or equivalent work experience required
-Minimum of six years of related experience
-Experience with the management of digital assets and data management systems
-Staff supervisory experience required
-Proficiency with MS Excel, MS Word, MS Outlook, MS Teams

Full/Part Time

Full Time



Salary Range

$95,000.00 - $105,000.00  / year

Closing Date

How to Apply

Candidates should apply by submitting a thoughtful cover letter together with a resume here.


2023-03-02 |  Quick link to this job