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Acquisitions Analyst and Data Specialist, Harvard University (Cambridge)

Harvard University

Acquisitions Analyst and Data Specialist
Harvard Library

Job Summary

Information and Technical Services actively supports the teaching and research mission of the Harvard Library by managing monograph, serial and e-resource acquisitions, metadata creation, and metadata management for the Harvard Library.

As a member of Monograph Acquisitions and under the supervision of the Associate Head of Acquisitions, the Acquisitions Analyst and Data Specialist contributes to the overall goals of the unit by analyzing acquisitions-related data and statistics and identifies, investigates, and collaborates to resolve issues that arise across workflows, presenting ideas for acquisitions-related operational data projects.

HL priorities are set to maximize contributions to the overall goals of the Information and Technical Services Department of the Harvard Library. HL/ITS will continue to offer additional training and professional development to address new and other work in ITS including projects.

Staff may be called upon to apply their skills and/or receive additional training in order to contribute to work in other ITS units or teams as occasional, short-term needs occur.

Position Description
• Contributes to the overall goals of the unit by analyzing acquisitions-related data and statistics to support the resolution of issues and assess workflows.
• Identifies and helps develop and design data projects to make visible ITS work and allow for refinement / modification of ITS policies and workflows.
• Collaborates with others in Monograph Acquisitions to develop proposals for acquisitions and operational data analysis.
• Places orders via Alma and other systems as appropriate for physical and electronic materials, following bibliographers' directives regarding materials, vendor and fund assignments.
• Performs routine and more complex copy cataloging, including works-in-part and may serve as primary resource for the team for technical services processing, bringing unresolved questions to the manager.
• Searches bibliographic and related data in catalogs and online databases for the purpose of ordering, receiving and cataloging material and updating bibliographic information in Alma.
• Creates, edits and reviews bibliographic, holdings and item records for materials in all formats and multiple languages according to established guidelines.
• May serve as a liaison with other related library units within or outside the University, coordinates with library selectors, cataloging, electronic resources and finance departments to ensure acquisitions activities are progressing as desired.
• Suggests innovations and generates ideas for improving workflows and creating efficiencies; implements and executes approved changes; collaborates with manager and staff in planning of new projects and work initiatives.
• Contributes to and oversees special projects, including documentation, training and statistics.
• Creates and updates training and procedural documentation for unit.
• Resolves complex order, receipt, invoice, bibliographic and holdings problems.
• Researches and resolves or assists staff with complex financial matters, including tracking payments in the Oracle online system, setting up vendors and running reports.
• Resolves or assists other staff with invoice payment issues concerning vendors and the HL Finance Office.
• Works flexibly according to changing daily priorities.
• Works with Acquisitions, Serials Acquisitions, Bibliographers, and Metadata Creation personnel to develop routing and processing practices; helps document and communicate new workflows.
• Uses PCard for both routine purchases from established vendors and for more complicated orders from unfamiliar sources.
• Processes shipments of new materials by receiving titles in Alma, verifying accuracy of vendor invoices and issuing payments in Alma, paying careful attention to funding sources as designated by bibliographers.
• Secures public performance rights for classroom viewing and/or library presentation of DVDs.
• Communicates with vendors, publishers, bibliographers and financial personnel; conducts professional correspondence when needed to solve problems or follow up on orders.
• Maintains the privacy of patron records and protects high risk/confidential information contained in University records.

Basic Qualifications
• High school degree required or equivalent education or work experience.
• Minimum of four years of library work experience required in technical services, including skills with integrated library system and online bibliographic systems including familiarity with OCLC required; Alma preferred.
• Knowledge of file management techniques.
• Library acquisitions experience.

Additional Qualifications and Skills

• College degree strongly preferred.
• Work experience in a production-oriented and technology-enhanced environment preferred.
• Must have excellent oral and interpersonal communication skills in English; familiarity with European or Middle Eastern languages desirable.
• Ability to work productively and cooperatively in a diverse team environment, with flexibility and versatility in an evolving work situation required.
• Ability to work independently to perform complex tasks while also performing repetitive work accurately with attention to detail.
• Library acquisitions and basic cataloging experience strongly preferred.
• Ability to meet project deadlines.
• Demonstrated experience using technology to perform daily tasks and solve problems.
• Demonstrated flexibility and the ability to shift between multiple tasks effectively Demonstrated experience showing attention to detail and excellent analytical and organizational skills.
• Demonstrated facility with automated systems, including using online databases, working with spreadsheets and Demonstrated ability to establish priorities, organize diverse activities and complex workflows, and solve complex or time-sensitive problems.
• Commitment to be part of a continuous learning environment, updating skills as required to perform job duties.
• Academic library work experience highly desirable.
• Financial experience a plus.

Physical Requirements

• Keyboarding for at least 6 hours a day may be required.
• Employee must be able to handle books and other library material, including moving and shifting these materials between workstations, shelves, book trucks and boxes.
Working Conditions
• The position will be based on our campus in Cambridge, MA, however there is the opportunity for a flexible or hybrid work model compliant with Harvard University remote work policies.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We invite you to visit Harvard's Total Rewards website to learn more about our outstanding benefits package, which may include:
• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Commitment to Equity, Diversity, Inclusion, and Belonging

Across the Harvard Library, our work is enriched by our diverse campus community. Our unique and wide-ranging abilities, experiences, and perspectives are integral to achieving Harvard University's mission of excellence in research, teaching, and learning for our patrons, our collections, and our workplace. We believe that an inclusive environment that cultivates and promotes understanding, respect, and collaboration across our diverse workforce enables our success.

We invite individuals with diverse backgrounds, experiences and abilities to be a part of our community of over 700 staff members. Our work with faculty, students and researchers to explore answers to intellectual questions, enduring and new, and to seek solutions to the world's most consequential problems, requires that we not only reflect, but also champion our diverse society.

Harvard Library inspires collaboration, reflection, experimentation, and discovery connecting users to related disciplines and to University-wide teaching resources. The Library engages users through curated discovery, digital collections, reimagined physical space, and specialized research support. Today, Harvard Library's holdings range from traditional print collections to rapidly expanding access to digital resources. Harvard Library provides the University's faculty, students, and researchers-now and in the future-with exceptional experiences and comprehensive access to these materials.

Learn more about our contributions to the academic enterprise by visiting us at and about the Harvard University community at

The Harvard Library is a proud member of the Association of College & Research Libraries (ACRL) Diversity Alliance.

Job Function

USA - MA - Cambridge

Information & Technical Services

Time Status

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening
Criminal, Education, Identity

Department Office Location
USA - MA - Cambridge

Work Format
Hybrid (partially on-site, partially remote)

Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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Full/Part Time

Full Time



Salary Range

$59,027.00 - $93,064.00  / year

Closing Date

How to Apply

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2023-08-17 |  Quick link to this job