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Collection Development and Survey Diversity Fellow and Archivist, Harvard University (Cambridge)


Collection Development and Survey Diversity Fellow and Archivist

Harvard Library


Job Summary
Although this position will remain posted until filled, applicants are strongly encouraged to apply by end of day on February 16, 2024.

This is a two-year fellowship (anticipated start July 2024).

The Harvard Library Diversity Fellowship Program, formally known as the Harvard Library Residency Program, attracts talented librarians who are members of historically underrepresented groups, to provide meaningful professional working experience and to cultivate the professional goals and interests of both Harvard Library and the Fellow. Fellows will have the opportunity to work in an academic library environment complemented by career development experiences.
The Harvard University Archives (HUA) seeks an innovative, collaborative, and motivated individual to join the Collection Development and Records Management Services (CDRMS) team. Reporting to the Senior Collection Development Curator/Archivist (SCDC/A), and in close partnership with the Associate University Archivist for Collection Development and Records Management Services (AUACDRMS), the Collection Development and Survey Diversity Fellow and Archivist (CDSDF&A) will perform a range of activities related to inclusive collection building and curation, outreach, and University records stewardship in service of documenting and providing evidence of the work and lives of the diverse individuals, offices, and organizations that make up the Harvard community, with a focus on building collections in all formats – including digital – that document historically underrepresented voices and narratives centered on women, BIPOC, and LGBTQ+ individuals and/or organizations. These include the personal and professional archives of Harvard faculty, senior administrators, and select Harvard alumni and students, materials documenting visual culture across the University, records of Harvard affiliated organizations, and other historical materials documenting the social, cultural, intellectual, creative life and built environment of the university.
The CDSDF&A works closely with CDRMS colleagues to appraise, select, and ensure that newly acquired collections are appropriately inventoried, packed, stable, and well-documented in preparation for accessioning into HUA’s collections. This work includes performing in-depth historical research and making recommendations for potential acquisitions, assisting with donor relations and donation paperwork, arranging for intake of analog and born-digital collections, performing site visit surveys, establishing initial physical and intellectual control of incoming materials, and coordinating transport logistics. Additionally, they will partner with CDRMS staff to build collections documenting visual culture and built environment across the University, focusing on a diverse perspective of representation, and to solicit and curate inclusive web collections documenting Harvard faculty and associated organizations.
Other responsibilities include conducting copyright and permissions review of acquisition files to update and clarify terms of access to donated collections; contributing to development and implementation of effective online training for employees and students on records stewardship and guidance for potential donor; and participating in outreach activities such as tours, presentations, and exhibitions.
The Harvard University Archives supports the University's mission of education and research by preserving and providing access, to the greatest extent possible, to Harvard's historical records; gathering an accurate, authentic, and inclusive record of the life of the University; and promoting the highest standards of management for Harvard's current records.
This is a two-year fellowship (anticipated start date July 2024).

Position Description
•    Works closely with the AUACDRMS, the SCDC/A, and Collection Development Archivist to ensure that new collections are appraised, inventoried, packed, and well-documented: including arranging for intake of analog and born-digital collections, liaising with donors, performing site visit surveys, establishing initial physical and intellectual control of incoming materials, and coordinating transport logistics. Ensures that “hidden” voices and narratives are identified and incorporated within accessible description.
•    Assists the SCDC/A in the identification of University records in Harvard offices and studies used by retired/departing faculty, and participates in the preparation of archival records in all formats for transfer to the University Archives.
•    Partners with the Senior Collection Development and Electronic Records Archivist to solicit and curate inclusive web collections documenting Harvard faculty and associated organizations.
•    Under the guidance of the AUACDRMS, conducts copyright and permissions review of acquisition files to update and clarify terms of access to donated collections.
•    Collaborates with CDRMS colleagues to develop and implement effective training for employees andstudents on recordsstewardship and guidance for potential donors.
•    Participates in outreach activities such as tours, presentations, and exhibitions.
•    Must be able to travel independently to other off-campus locations, including the Harvard Depository campus in Southborough, MA, as needed.

Basic Qualifications
•    Master’s degree in library science/information science/archives or equivalent with successful completion of university-level archives coursework.
•    Minimum of 1-year professional work experience. Professional experience may include internships and volunteer experience.

Additional Qualifications and Skills
•    Demonstrated commitment to equity, diversity, inclusion, belonging and antiracism.
•    Must be able to travel independently to other off-campus locations, including the Harvard Depository campus in Southborough, MA, as needed.
•    Customer service orientation.
•    Excellent interpersonal, oral, and written communication skills, and ability to work effectively with culturally diverse users and colleagues.
•    Experience managing complex projects.
•    Excellent attention to detail.
•    Strong analytical skills and flexible problem-solving abilities
•    Able to work independently and as part of multiple teams; collaborative; flexible

Certificates and Licenses

Physical Requirements
•    Must be able to regularly move 40lb. records storageboxes.
•    Constantly positions self to pack collections. Occasionally ascends/descends small step stool.

Working Conditions
•    At times may work in basements, attics, warehouses, and other recordsstorage areas that may be dusty or moldy.
•    The position is based on site in Cambridge, MA. There may be the opportunity for a hybrid work model compliant with Harvard University policies.
•    Work location is responsive and subject to change based on business needs. Requests for flexibility will be considered consistent with Harvard University flexwork policies.

Work Format Details
This position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

We invite you to visit Harvard's Total Rewards website ( to learn more about our outstanding benefits package, which may include:
•    Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
•    Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
•    Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
•    Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
•    Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
•    Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
•    Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
•    Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
•    Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Department Office Location
USA - MA - Cambridge

Job Code
386056 Library Professional

Work Format


Salary Grade

Harvard University Archives

Annual Salary Range
$66,200 to $108,200

00 - Non Union, Exempt or Temporary

Time Status

Pre-Employment Screening
Criminal, Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging
Across the Harvard Library, our work is enriched by our diverse campus community. Our unique and wide-ranging abilities, experiences, and perspectives are integral to achieving Harvard University’s mission of excellence in research, teaching, and learning for our patrons, our collections, and our workplace. We believe that an inclusive environment that cultivates and promotes understanding, respect, and collaboration across our diverse workforce enables our success.

We invite individuals with diverse backgrounds, experiences and abilities to be a part of our community of over 700 staff members. Our work with faculty, students and researchers to explore answers to intellectual questions, enduring and new, and to seek solutions to the world’s most consequential problems, requires that we not only reflect, but also champion our diverse society.

Harvard Library inspires collaboration, reflection, experimentation, and discovery connecting users to related disciplines and to University-wide teaching resources. The Library engages users through curated discovery, digital collections, reimagined physical space, and specialized research support. Today, Harvard Library’s holdings range from traditional print collections to rapidly expanding access to digital resources. Harvard Library provides the University's faculty, students, and researchers—now and in the future—with exceptional experiences and comprehensive access to these materials.

Learn more about our contributions to the academic enterprise by visiting us at and about the Harvard University community at

The Harvard Library is a proud member of the Association of College & Research Libraries (ACRL) Diversity Alliance.

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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Full/Part Time

Full Time



Salary Range

$66,200.00 - $108,200.00  / year

Closing Date

How to Apply

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2024-01-24 |  Quick link to this job