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Associate HBS Archivist, Special Collections & Archives, Baker Library, Harvard Business School (Boston)

Job Summary

Reporting to the Sr. Harvard Business School (HBS) Archivist, the Associate HBS Archivist will be part of a collaborative and creative team in Baker Library Special Collections & Archives, one of the preeminent collections on business and economic history in the world. Included in Special Collections & Archives are historical manuscripts and contemporary records dating from the 14th to the 21st century; over 40,000 rare books, pamphlets, and broadsides; historical corporate reports dating from the 1820s to the present day representing over 20,000 international firms and the extensive holdings of the HBS Archives recording the history of the school. Visit Special Collections to learn more.

The Associate HBS Archivist plays a vital role ensuring School records are collected, preserved, and made available to the HBS community, and provides in-depth research to support school-wide initiatives such as anniversaries and celebrations as well as faculty led research projects. Working closely with the Sr. HBS Archivist, this role will coordinate the ongoing activities of the HBS Archives Program including, but not limited to, the in-take of records in all formats, training and supporting administrative units in better managing departmental records, and appraising records per the Harvard University General Records Schedule (GRS). This role will lead special archives and records management projects and may supervise other staff to meet project needs, including full-time, project, and/or temporary staff and interns.

Baker Library is committed to diversity and inclusion in its collections, workplace, services, and digital and physical spaces. We align with Harvard Business School and Harvard Library in advancing racial equity within our community.

Our expectations are that employees of HBS adhere to and represent our Community Values:

Respect for the rights, differences, and dignity of others.
Honesty and integrity in dealing with all members of the community.
Accountability for personal behavior.
Position Description

Provide in-depth research services on the history of HBS primarily for the HBS community as well as visiting scholars.
Review and appraise school records to ensure the timely transfer of material of permanent historical value to the institution, including both print and electronic records.
Advise administrative departments in applying the Harvard University General Records Schedule (GRS) and provide guidance on retention and destruction of records as appropriate.
Provide guidance and assistance to administrative departments in developing, implementing, and improving record keeping systems including procedures for managing electronic records and records digitization projects.
Prepare reports, guidelines, and training on records management. Conduct training as appropriate throughout the HBS community.
Promote the services and collections of the HBS Archives through web products, presentations, and various communication channels. Contributes to outreach products, which promote greater understanding and use of the HBS Archives.
Serves as a member of the Special Collections & Archives reference team by providing service to the wider research community through the de Gaspé Beaubien Reading Room.
Other duties as assigned.


Basic Qualifications

Bachelor’s degree or equivalent work experience required
Minimum 4+ years of professional archives and records management work experience is required.

Additional Qualifications and Skills

Other Required Qualifications:

Master’s degree from a library and information science program, or equivalent degree with an emphasis in archives or related field, preferred

Additional/Desired Qualifications:

Capable of consistent use of discretion, judgment, and initiative.
Exemplary standards for quality of work, attention to detail, strong organization skills, and absolute commitment to task completion.
Experience providing in-depth research services, designing, and managing projects successfully through meeting stated goals.
Ability to balance multiple tasks and shift priorities under tight deadlines at an accelerated pace when necessary.
Familiarity and comfort navigating a complex organization, such as Harvard Business School.
Experience working with born-digital records.
Experience contributing to an organization’s strategic outcomes.
Excellent presentation and communication skills, verbal and written.

Physical Requirements

Ability to bend and lift 40 pounds is required

Additional Information

This is a hybrid position which we consider to be a combination of remote and onsite work at our Boston, MA based campus. HBS expects all staff to be onsite 3 days per week and departments provide onsite coverage Monday - Friday. Specific hours and days onsite will be determined by business needs and are subject to change with appropriate advanced notice.

We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.

A cover letter is required to be considered for this opportunity.

Harvard Business School will not offer visa sponsorship for this opportunity.

Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here

Full/Part Time

Full Time



Salary Range

$85,000.00 - $90,000.00  / year

Salary Notes

salary is commensurate with relevant experience

Closing Date

How to Apply

Apply through the Harvard Careers site at:


2024-06-05 |  Quick link to this job