Tag: preservation

MBLC Service Update – March 13, 2025

MBLC Service Update 
March 13, 2025 

☝️ NEED TO KNOW 

Is the State Aid to Public Libraries Program affected by federal funding? 

State Aid Grant Awards that public libraries receive through the State Aid to Public Libraries are fully funded by the annual state budget line 7000-9501.  Not federal funding.  However, all staff who work in the State Aid Unit are funded in part through federal funding. — Cate Merlin, Head of State Programs 

🆕 NEW BLOG SERIES! Fortifying Your Library with Al Hayden

Welcome to our new blog series designed to help you fortify your library to protect you, your staff, and your patrons. A library is at its strongest when there are clear, unambiguous expectations for everyone to follow and one of the best ways to implement these expectations is through policy. To read more about library policy that creates stability for your staff and patrons, visit the MBLC Blog.    

🕙 MBLC Monthly Board Meeting on April 3 (Hybrid) 

Contact: Rachel Masse

The regular monthly board meeting of the Massachusetts Board of Library Commissioners is scheduled for 10AM on Thursday, April 3, 2025, at the Massachusetts College of Liberal Arts, North Adams. This is a hybrid meeting. 

😎 Apply for a Summer Library Visit with Blades by March 24 

Contact: Rachel Masse, Celeste Bruno, June Thammasnong 

The Boston Bruins mascot, Blades, loves visiting libraries throughout the entire Commonwealth to help promote the importance of summer reading! No library is too small or far for Blades.  *If your library is interested in a summer visit with Blades, please submit an application by March 24.* Selected libraries will be notified by mid-April.  Final decisions on all visits are determined by the Boston Bruins staff. 

Blades library visits are 1 hour with all event materials provided by the MBLC and Bruins.  A typical visit includes a hockey themed story (read by librarian or local VIP), hockey trivia, activity stations (coloring, beading, button making), photos with Blades, and outdoor games (such as Jenga and Connect 4). 

📰 eBook Funding Increases but Access Constrained 

Contact: Jaccavrie McNeely 

The Massachusetts Board of Library Commissioners (MBLC) recently awarded $1 million in grants to Automated Networks for purchase of eContent for the Library eBook and Audiobook program (LEA). LEA gives Massachusetts residents access to eBooks, audiobooks, and more from 389 participating libraries. For more information on increased eBook funding, visit the MBLC website. 

📰 347 Libraries Certified to Receive Local Aid 

Contact: Cate Merlin, Jen Inglis 

Libraries certified in the Massachusetts Board of Library Commissioners’ (MBLC) State Aid to Public Libraries Program receive local aid funding to directly support public library services. For FY2025, 347 municipalities and their libraries are certified in the program and will share $20 million.  For more on FY2025 State Aid, visit the MBLC website. 

️📰 Explore Grants Awarded to 18 Libraries 

Contact: Lyndsay Forbes 

The Massachusetts Board of Library Commissioners (MBLC) is pleased to announce 18 libraries will receive a combined $93,000 as the FY2025 recipients of Explore Grants. The MBLC uses federal Library Services and Technology Act (LSTA) funding to provide Explore Grants that improve library services, collections, and programs.  For more on how federal funding makes a local impact with the Explore Grants, visit the MBLC website. 

📜 Community Voices: Curating Oral Histories and Audiovisual Collections (Recording now available online) 

Contact: Jess Colati 

Watch the recording online with password: Dh+0&2%D  

Whether your recordings are audio, video, “on tape,” or born digital, curating oral histories and other media introduces new and different questions around collecting, management, preservation, and use. What equipment do you need to capture or digitize? How do you calculate storage? Should you work with a vendor? Do you need permission to make people’s stories and historical recordings available in your library and online? View the recording online, and/or contact Preservation Specialist Jess Colati with any questions or to schedule a 1-on-1 appointment. 

🤝 Library Advisory Office Hours (Online) 

Contact: Al Hayden 

Monday, March 24 at 2PM – More Information & Zoom Link 

Monday, April 14th at 9AM – More Information & Zoom Link 

Open to all Directors, Trustees, Library Friends, and Foundation Members. They are designed to be an open-ended, safe space for questions and interaction among participants. Sessions will NOT be recorded, and chats will NOT be saved. Registration is not required; stop by anytime during the hour!  

🗨️ Preservation Office Hours (Online) 

Contact: Jess Colati 

Tuesday, March 25 at 10AM – More Information & Zoom Link 

Tuesday, April 8 11 at 10AM – More Information & Zoom Link 

Open to all interested in ensuring safe and stable storage and improving collection management for your library or organization’s preservation projects.  Connect with the MBLC’s Preservation Specialist, Jess Colati and colleagues around the Commonwealth that work to advance the protection of cultural collections during monthly office hours.  Sessions and chats are not recorded or saved. 

💬 State Aid Office Hours (Online)  

Contact: Cate Merlin  

Wednesday, March 26th at 2PM – More Information & Zoom Link  

Wednesday, April 16th at 9AM – More Information & Zoom Link  

Join Cate Merlin, Head of State Programs, and your fellow Library Directors, Trustees, and others seeking advice and answers as we embark upon the FY2026 budget season. Make sure your next budget, materials spending, and hours open fully meet State Aid requirements, and share ideas for budget strategies with others- registration is not required, and session and chats will not be recorded or saved.    

📈 Census Bureau Data 101: Resources and Services (Online) 

Contact: Al Hayden 

Tuesday, March 18 at 2PM – More Information & Zoom Link 

In this workshop you will learn about U.S. Census Bureau’s surveys and data resources available to help you understand, access, and use Census Bureau data, which can be helpful to libraries for community research and outreach, program planning, and resource allocation.  We will take a tour of the Census Bureau’s website and highlight areas that may be most useful to library staff and patrons and provide a demonstration on how to quickly pull up your community’s data profile. 

👭 Building Friendships Between People with and without Disabilities: A Train-the-Trainer Workshop (Online) 

Contact: Ally Dowds 

Wednesday, March 19 at 1PM – Registration & Zoom Link 

The ARC of Massachusetts will facilitate a 2-hour train-the-trainer workshop model to equip library staff with the skills and strategies needed to foster friendships between people with and without disabilities. This interactive presentation will provide practical tools to help integrate inclusive practices into your organization.  Registration is required. 

🖥️ B&T Connect Training (Online)  

Contact: Cate Merlin 

Thursday, March 20th at 10am – More Information & Zoom Link   

Thursday, March 27th at 2pm – More Information & Zoom Link 

The State Aid team is excited to introduce Baker & Taylor Connect to the Library community! B&T Connect is the data analysis and visualization counterpoint to B&T Collect. This training will walk you through the basics of creating and viewing data and charts using years of your library data (and data from all MA libraries), so you can better advocate for your libraries and communities. 

🌍 Breaking Bad Conversations about Climate Change with John E. Fernandez (Online)  

Contact: Andrea Bono-Bunker, Heather Backman 

Tuesday, March 25 at 1-2:30PM – Register here to attend! 

Please join us to learn how to better communicate about challenges facing our climate with Professor John E. Fernandez, a practicing architect, a full professor in the Department of Architecture at the Massachusetts Institute of Technology, and the Director of MIT’s Environmental Solutions Initiative. Professor Fernandez will leverage his experience engaging across diverse sectors of American society – the public sector, private sector, communities, and civil society generally – to offer ways in which to engage in non-confrontational, nonpartisan, and, most importantly, positive conversations about climate change. The aim of the talk will be to discuss cases in which conversations are likely to be derailed by current misunderstandings and explicitly confusing information and offer pathways toward, if not agreement, then purposeful enhancement of understanding and empathy. Professor Fernandez will also offer several information and communication assets developed over the past few years by the MIT Environmental Solutions Initiative.   

This webinar was planned by the Massachusetts Board of Library Commissioners,  the Massachusetts Library System, and the Vermont Department of Libraries.   

🌈Special Populations Deep Dive: Massachusetts Commission on LGBTQ Youth (Online) 

Contact: Ally Dowds 

Wednesday, April 2 at 2PM – Registration & Zoom Link 

Join us for a conversation and Q&A with the Massachusetts Commission on LGBTQ Youth to learn more about its Annual Recommendations for state agencies (including the MBLC!), the Safe School Initiative, and opportunities for trainings and technical assistance to schools across the state. The Commission advises others in state government on effective policies, programs, and resources for LGBTQ youth and will help connect you to resources and latest news to help libraries support youth in their communities.

👕18th Annual Bruins PJ Drive 

Contact: Rachel Masse, Celeste Bruno, June Thammasnong 

It’s not too late to join the Boston Bruins, DCF/Wonderfund and Cradles to Crayons to collect pajamas for kids in need until March 15. Together, we hope to collect 10,000 pairs of new PJs! 

For more details on how your library can participate, visit the MBLC Website for the Bruins PJ Drive Toolkit. 

💙 Participate in the Empowered by Libraries Campaign! 

Contact: June Thammasnong, Celeste Bruno 

🧰 Campaign Toolkit  

This year, the MBLC is encouraging libraries in Massachusetts to invite their patrons to share their story of how the library has helped them at LoveMassLibraries.com.  As part of the FY2026 Legislative Agenda‘s theme of Empowered by Libraries, their stories will demonstrate the importance and impact of our Commonwealth’s libraries to state representatives and legislators during the legislative budget season and beyond.  Learn more about how your library can participate with the Empowered by Libraries Toolkit. 

📅 Registration is open! Library Summit on Social Cohesion: April 11, 2025 from 10AM to 3:30PM at Devens Common Center 

Contact: Jack Martin (MLS) 

Registration & More Information 

In collaboration with the Massachusetts Library System (MLS) and Simmons University School of Library and Information Science, we are excited to announce the Library Summit on Social Cohesion!  This in-person event will provide a nourishing day for library staff to strengthen relationships within our profession and to support our important role fostering social connection in our communities.  The theme of the summit is: Together We Thrive: Libraries as Catalysts for Social Cohesion. Registration is required. 

Sturgis Library: Preserving and Sharing Barnstable’s Rich Histories

By Evan Knight, Preservation Specialist at the MBLC

1. Lucy Loomis, Director of Sturgis Library, in front of Lothrop Bible (1605).

For ALA’s Preservation Week 2019, we are rolling-out a series called “People of Preservation,” highlighting the people taking care of interesting library collections across the Commonwealth of Massachusetts.

The biggest driver of successful preservation and curation is having dedicated and knowledgeable staffs. This series is going to show why, while celebrating their successes!

I’m going to start off by highlighting some recent work by Lucy Loomis, Director of the Sturgis Library in Barnstable.

  • Barnstable Patriot and Register newspaper digital archives updated for 2019: Read about some of the collaborative work necessary to pull off digitization of nearly 200 years of Cape Cod history. The two papers cover Cape Cod and the Islands, with 20th century emphasis on the towns of Barnstable, Dennis, and Yarmouth.  The Patriot archive covers the years 1830 to 2017, and the Register covers the years 1836 to 2017. See more at Sturgis Library’s Newspaper Indexes.
  • Understanding history is a process, not an equation. A key part, in my opinion, in the process of better understanding history is being able to interact with the physical objects of the past. On a recent visit with Lucy, I learned the Sturgis Library held a strong collection of historic whaling volumes. With grant support from MBLC through IMLS/LSTA funds, selections from these primary source materials are going to be reproduced and shared with high school students in support of history curricula at Sturgis Charter Public School. (The grant category is called “First Contact.”)
  • It’s obvious there’s a great commitment by Lucy, staff, and the community to collect, preserve, and of course better understand the history of Barnstable. It’s a pleasure to have visited and learned more about their work. Here’s just three more examples (among many others, too!) that I’d like to share and celebrate:

 

Thanks for all your excellent work, Lucy!

Inspiration at Provincetown Public Library

By Evan Knight, Preservation Specialist at the MBLC

Nan and Amy

I had an inspiring visit to the Provincetown Public Library with Amy Raff, Director, and Nan Cinnater, Lead Librarian. If you visit the Library’s website, you’ll see they consider themselves “a cultural storytelling center,” and I couldn’t agree more. Some of the unique collections that help tell Provincetown’s story include:

  • Beautiful art on the walls: the art is actually part of the town’s collection but the Library beautifully showcases the area’s rich artistic heritage.
  • Historic and beautiful building, right in the center of town.

    The Rose Dorothea replica
  • There’s a half-scale replica of a schooner upstairs! The Rose Dorothea replica, dedicated in 1988, was built by Francis A. “Flyer” Santos and a team of volunteers as a “grand tribute to the fishermen of Provincetown and to New England’s shipbuilding tradition.” (N.B. Did you know that the New Bedford Whaling Museum also has a half-size whaling boat, the Lagoda?)
  • The Josephine C. Del Deo Heritage Archives, containing the records and photographs of Provincetown’s Heritage Museum.
  • Digital collections of Provincetown Newspapers and the ambitious and successful Provincetown History Project.

While in their climate-controlled storage area, I leafed through historic manuscript volumes from the early 1700s that seemed to be good potential candidates for LSTA-supported conservation treatment due to their acute condition issues, research value, and high artefactual value. When the name Peregrine White caught my eye, I was happy to learn from Amy and Nan something new, and thrilling: Peregrine White was born on the Mayflower in Provincetown Harbor in the winter of 1620 – the first English child born in the New World. What a story; what a piece of history.

We talked about other potential next steps to enhance the preservation of their unique collections, particularly the Heritage Museum’s Archives, including the potential for taking a more thorough inventory, rehousing fragile objects, and reformatting A/V materials. LSTA grants can potentially help.

I’ll finish with an inspiring quote I found outside their archives storage room engraved on a bronze sculpture:

Bronze by Romolo Del Deo

“…the process of preservation is never finished; it continues for the patient and the brave to address and resolve in each succeeding generation.”

The Watch at Peaked Hill – Josephine C. Del Deo

Here here.

Visiting Eastham and Reading Public Libraries: Town-Wide Preservation Assessments

By Evan Knight, Preservation Specialist at the MBLC

Since joining MBLC as Preservation Specialist last month, I quickly realized how important it is to get know the libraries, people, and collections that make our Commonwealth so culturally rich.

Much of my work here at MBLC is either project consulting (for annual LSTA direct grants) or general advisory services for collection management and risk assessment (e.g., water, fire, theft, intellectual control, light, temperature, humidity, pests, etc.).

So a few weeks ago, I reached out to Debra DeJonker-Berry, Director of Eastham Public Library, to learn more about her experiences leading recent projects in Eastham that related to both of those aspects of my work: an LSTA-funded Town-Wide Preservation Assessment and Collection Identification, and MBLC’s environmental monitoring program.

What a visit! She arranged a number of meetings around town with a couple of the local institutions who were a part of the Town-Wide grant, first with the volunteer staff of the Eastham Historical Society.

Gloria, Eileen, Sylvia (l-r), Eastham Historical Society

Debra DeJonker-Berry, Eastham Public Library

We talked about their continuing work to process their collections, best practices in the preservation of scrapbooks, and their digitization projects with Digital Commonwealth (and the challenges of preparing metadata), as we toured their Archives and storage spaces. The next visit was with the Town Clerk’s Office, who maintain and preserve some of Eastham’s oldest legal and historical documents (among many other responsibilities!). The public library plays a role in sharing and interpreting some of these old documents, the “ancient records” as they’re called, by providing electronic copies on CD and online. This is just another example, in the same spirit as the Town-Wide Assessment grant, of the collaborative vision Debra has for the Eastham Public Library. One of the greatest values of the Town-Wide project, as she put it, was having everyone at the same table talking about big-picture issues regarding their collections, now and for the future, together.

The Eastham Library, by the way, occupies a beautiful building, opened in 2016, that is worthy of a visit in its own right. We discussed their environmental monitoring report for their archives storage room, and although we didn’t find major concerns, they’re continuing to check their data every month to make sure the humidification system is working correctly.

Sue, Cindy, Linda (l-r), Eastham Town Clerk

Interior views, Eastham Public Library

Reading Public Library is another institution pursuing an LSTA-funded Town-Wide Preservation Assessment and Collection Identification, and wouldn’t you know it, they have a beautiful building too, recently renovated! Amy Lannon, Director, hosted me for a recent visit to get to know their collections and better familiarize myself with their goals in this project.

South façade panorama, Reading Public Library

The Reading Antiquarian Society, the Reading Historical Commission, and the Reading Town Clerk will all participate with the Public Library to analyze their collections and determine their preservation needs.

Amy, Eileen (l-r), Reading Public Library

On my visit, I also spent a lot of time looking at the collection and the storage area with Eileen, Local History Librarian, to talk about collection development policies, security, oversize maps, environmental monitoring, and what to expect in the Assessment process.

It was a great pleasure to visit all of these institutions, and I was happy to see the work that MBLC is helping to support. But what I like most is meeting the folks who manage the collections and do the day-to-day work to preserve the cultural heritage of the Commonwealth. Thank you!

Visiting Historic Collections in Worcester

By Evan Knight, MBLC Preservation Specialist

On December 10, 2018, MBLC Library Advisory Specialist Maura Deedy and I visited the Worcester Public Library to discuss their current LSTA preservation grant. While there, we met with Genealogy and Local History Librarian Joy Hennig, Public Services Coordinator Pingshen Chen, and Public Services Supervisor of e-Resources and Periodicals Priya Subramanian.

They pursued the LSTA grant as an opportunity to rehouse a significant portion of books from one of their oldest and most unique collections, the books of WPL founder Dr. John Green. The approximately 8,000 books were given to the library in 1859 and quite literally were the first collections WPL ever had. It was a great visit where we talked about how the project was going, how they are working to make the collection more accessible, and some of the continuing challenges and opportunities involved in longer-term issues like preservation, conservation, and digitization. They are looking forward to opportunities for engaging their community with these collections, online and in person, while also incrementally enhancing their level of preservation. It was a pleasure to get to know them and work together with them on this great project!

Joy and Pingshen Caption: WPL staff members Joy and Pingshen.
WPL staff members Joy and Pingshen

After working with WPL, we drove up the road to visit with Babette Gehnrich of the American Antiquarian Society, who graciously toured us around their building for the better part of the afternoon. For those who might not know, AAS was founded in 1812 and is a preeminent collection of early Americana (before 1876). Babette has been a leader in conservation and preservation for thirty years, so it was a treat to see some of her practices for housings and collections storage.

Babette in front of storage.
On our tour of AAS in one of their storage rooms

 

 

Boxes with photos on spine.
Among the many tips we learned for enclosures: take a photo of the object inside and adhere it on the box instead of a label, which you can see here

 

 

 

 

 

 

WPL and AAS are fantastic neighbors (they are less than 2 miles from each other!) and their collections are truly important components in the cultural heritage of Worcester.  Thanks to them and their great staff for offering MBLC an opportunity to learn more and help support some of their good works.