Required Forms and Documentation
- Annual Report Information Survey (ARIS) - submit online using Collect
- Financial Report - submit online using Collect
- Compliance Form
- Email to uechi.ng@mass.gov no later than October 7, 2022
- For all single entity libraries or library systems with branches
- Compliance Forms for Multiple Independent libraries are below
- Budget Documentation (Word)
Multiple Independents Coordinating and Non-Coordiinating
For municipalities with more than one independent library (not branches)
- Multiple Independent Compliance Form
- The Multiple Independent Compliance Form should be submitted to the Coordinating Libary no later than October 7, 2022 in order for the Coordinating Library to compile the information to fill out the Compiled Compliance Form.
- Compiled Compliance Form
- The compiled compliance form is filled out by the library designated to compile and submit all multiple independent compliance forms from all libraries within a municipality.
- Email to uechi.ng@mass.gov no later October 14, 2022
Forms required for a waiver (if applicable) of the Municipal Appropriation Requirement (MAR)
Read the MAR Waiver Memo (Word) and the MAR Waiver Policy for additional instructions.
- MAR Waiver Petition (Word)
- Email to uechi.ng@mass.gov by October 7, 2022.
- MAR Waiver Worksheet (EXCEL)
Form required if using flexibility of the Materials Expenditure Requirement
If a library is open the number of hours required for a larger population group, then that library may spend the materials expenditure requirement figure for that larger population group as per 605 CMR 4.01 (5).
Director Verification and Resignation
Must be submitted to verify compliance with library director staffing requirements in order to maintain library certification:
- Permanent Director Verification (Word)
Required when permanent director is appointed - Permanent Director Resignation (Word)
Required when a permanent director resigns - Acting Director Verification (Word)
Required when an acting director is appointed - Acting Director Resignation (Word)
Required if an acting director resigns - Librarian Certification and Basic Library Techniques
Required of all Massachusetts public library directors for eligibility in the State Aid to Public Libraries Program.
Hearing Request and Notification of Non-Participation
- Hearing Request Form (Word)
To appeal a Board of Library Commissioners action, this form must be submitted within 7 business days - Notification of Non-Participation (Word)
To be submitted if a municipality and its library do not intend to apply for State Aid to Public Libraries