Required Forms and Documentation
- Annual Report Information Survey (ARIS) - submit online using Collect
- Financial Report - submit online using Collect
- Compliance Form
- Email to uechi.ng@mass.gov no later than October 6, 2023
- For all single entity libraries or library systems with branches
- Compliance Forms for Multiple Independent libraries are below
- Budget Documentation Memo and Example (Word)
- Email along with Compliance Form to uechi.ng@mass.gov no later than October 6, 2023
Multiple Independents Coordinating and Non-Coordiinating
For municipalities with more than one independent library (not branches)
- Multiple Independent Compliance Form - due no later than October 6, 2023
- The Multiple Independent Compliance Form should be submitted to the Coordinating Libary as soon as possible (but no later than 10/6/23) in order for the Coordinating Library to compile the information to fill out the Compiled Compliance Form.
- Compiled Compliance Form - due no later than October 13, 2023
- The compiled compliance form is filled out by the library designated to compile and submit all multiple independent compliance forms from all libraries within a municipality.
- Email to uechi.ng@mass.gov
Forms required for a waiver (if applicable) of the Municipal Appropriation Requirement (MAR)
Read the MAR Waiver Memo (Word) and the MAR Waiver Policy for additional instructions.
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- MAR Waiver Petition (Word)
- Email to uechi.ng@mass.gov by October 6, 2023.
- Disproportionate Cut MAR Waiver Worksheet (EXCEL)
- Items 2-4 as listed on the waiver petition
- Email to uechi.ng@mass.gov by November 3, 2023.
- If you are applying for a waiver for the second year and/or third year in a row, additional information is required. Please fill out Form for Year 2 and/or Form for Year 3 waiver applicants
- Email to uechi.ng@mass.gov by November 3, 2023.
- MAR Waiver Petition (Word)
Form required if using flexibility of the Materials Expenditure Requirement
If a library is open the number of hours required for a larger population group, then that library may spend the materials expenditure requirement figure for that larger population group as per 605 CMR 4.01 (5).
- Annual Application for Flexibility
- If applicable, email along with the Compliance Form and Budget documentation to uechi.ng@mass.gov no later than October 6, 2023
Director Verification and Resignation
Must be submitted to verify compliance with library director staffing requirements in order to maintain library certification:
- Permanent Director Verification (Word)
Required when permanent director is appointed - Permanent Director Resignation (Word)
Required when a permanent director resigns - Acting Director Verification (Word)
Required when an acting director is appointed - Acting Director Resignation (Word)
Required if an acting director resigns - Librarian Certification and Basic Library Techniques
Required of all Massachusetts public library directors for eligibility in the State Aid to Public Libraries Program.
Hearing Request and Notification of Non-Participation
- Hearing Request Form (Word)
To appeal a Board of Library Commissioners action, this form must be submitted within 7 business days - Notification of Non-Participation (Word)
To be submitted if a municipality and its library do not intend to apply for State Aid to Public Libraries