Required Forms and Documentation
- Annual Report Information Survey (ARIS) - submit online using Collect
- Financial Report - submit online using Collect
- Compliance Form
- Email to uechi.ng@mass.gov by October 1, 2021
- For all single entity libraries or library systems with branches
- Compliance Forms for Multiple Independent libraries are below
- Budget Documentation (Word)
Multiple Independents Coordinating and Non-Coordiinating
- Multiple Independent Compliance Form
- Compiled Compliance Form
- Email to uechi.ng@mass.gov by October 15, 2021
- For municipalities with more than one independent library (not branches)
- The compiled compliance form is filled out by the library designated to compile and submit all multiple independent compliance forms from all libraries within a municipality.
Forms required for a waiver (if applicable) of the Municipal Appropriation Requirement (MAR)
Read the MAR Waiver Memo (Word) and the MAR Waiver Policy for additional instructions.
- MAR Waiver Petition (Word)
- Email to uechi.ng@mass.gov by October 1, 2021.
- MAR Waiver Worksheet (EXCEL) or MAR Waiver Worksheet (Word)
Form required if using flexibility of the Materials Expenditure Requirement
If a library is open the number of hours required for a larger population group, then that library may spend the materials expenditure requirement figure for that larger population group as per 605 CMR 4.01 (5).
- Application for Flexibility - not applicable for FY22 State Aid to Public Libraries
Director Verification and Resignation
Must be submitted to verify compliance with library director staffing requirements in order to maintain library certification:
- Permanent Director Verification (Word)
Required when permanent director is appointed - Permanent Director Resignation (Word)
Required when a permanent director resigns - Acting Director Verification (Word)
Required when an acting director is appointed - Acting Director Resignation (Word)
Required if an acting director resigns - Librarian Certification and Basic Library Techniques
Required of all Massachusetts public library directors for eligibility in the State Aid to Public Libraries Program.
Hearing Request and Notification of Non-Participation
- Hearing Request Form (Word)
To appeal a Board of Library Commissioners action, this form must be submitted within 7 business days - Notification of Non-Participation (Word)
To be submitted if a municipality and its library do not intend to apply for State Aid to Public Libraries