Required Forms and Documentation
- Annual Report Information Survey (ARIS) - submit online using Collect
- Financial Report - submit online using Collect
- Compliance Form
- Email to uechi.ng@mass.gov no later than October 3, 2025
- For all single entity libraries or library systems with branches
- Information regarding compliance forms for Multiple Independent libraries can be found below
- Budget Documentation Memo and Example (PDF)
- Email along with Compliance Form to uechi.ng@mass.gov no later than October 3, 2025
Multiple Independents Coordinating and Non-Coordiinating
For municipalities with more than one independent library (NOT BRANCHES)
- Multiple Independent Compliance Form - due no later than October 3, 2025
- The Multiple Independent Compliance Form should be submitted along with any relevent documentation to the Coordinating Libary as soon as possible but no later than October 3, 2025 in order for the Coordinating Library to compile the information to fill out the Compiled Compliance Form.
- An additional copy of the the mulitple independent compliance form and any other relevant documentation may also be emailed no later than 10/3/25 to uechi.ng@mass.gov
- Compiled Compliance Form - due no later than October 10, 2025
- The compiled compliance form is filled out by the Coordinating Library designated to compile and submit the multiple independent compliance forms from all libraries within a municipality.
- The coordinating library must submit the Compiled Compliance Form (emailed separately to the coordinating library) along with the completed and signed multiple independent compliance forms for each library in the multiple library system no later than October 10, 2025.
- Budget documentation and any other forms (application for flexibility form, etc.) are also due.
- Email all forms and documentation to uechi.ng@mass.gov no later than October 10, 2025.
Forms required for a waiver (if applicable) of the Municipal Appropriation Requirement (MAR)
Read the MAR Waiver Memo (PDF) and the MAR Waiver Policy for additional instructions.
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- MAR Waiver Petition (PDF)
- Email to uechi.ng@mass.gov no later than October 3, 2025.
- Disproportionate Cut MAR Waiver Worksheet (EXCEL)
- Items 2-4 as listed on the waiver petition
- Email to uechi.ng@mass.gov no later than November 7, 2025.
- If you are applying for a waiver for a consecutive year in a row, additional information is required. Please fill out Form for Year 2 (PDF) , Form for Year 3 (PDF), Form for Year 4 (PDF) or Form for Year 5 (PDF)
- Email to uechi.ng@mass.gov no later than November 7, 2025.
- MAR Waiver Petition (PDF)
Form required if using flexibility of the Materials Expenditure Requirement
If a library is open the number of hours required for a larger population group, then that library may spend the materials expenditure requirement figure for that larger population group as per 605 CMR 4.01 (5).
- Annual Application for Flexibility (PDF)
- If applicable, email along with the Compliance Form and Budget documentation to uechi.ng@mass.gov no later than October 3, 2025
Director Verification and Resignation
Must be submitted to verify compliance with library director staffing requirements in order to maintain library certification:
- Permanent Director Verification (PDF)
Required when permanent director is appointed - Permanent Director Resignation (PDF)
Required when a permanent director resigns - Acting Director Verification (PDF)
Required when an acting director is appointed - Acting Director Resignation (PDF)
Required if an acting director resigns - Librarian Certification and Basic Library Techniques
Required of all Massachusetts public library directors for eligibility in the State Aid to Public Libraries Program.
Hearing Request and Notification of Non-Participation
- Hearing Request Form (PDF)
To appeal a Board of Library Commissioners action, this form must be submitted within 7 business days - Notification of Non-Participation (PDF)
To be submitted if a municipality and its library do not intend to apply for State Aid to Public Libraries